** ADMINISTRATIVE ASSISTANT ** Company Name Olympus Corp. of the Americas Location US-PA-Center Valley Category Admin./Clerical - ALL Position Type Full Time Posted Date 7/2/2013 ________________________________________ ABOUT US: Olympus Corporation of the Americas, with headquarters in Center Valley, PA is a precision technology leader, creating innovative opto-digital solutions in health care, life science and consumer electronics products throughout North America. Olympus works collaboratively with its customers and its affiliates worldwide to leverage R&D investment in precision technology and manufacturing processes across diverse business lines. These include: gastrointestinal endoscopes, accessories, and minimally invasive surgical products; advanced clinical and research microscopes, digital cameras and voice recorders. POSITION DESCRIPTION: Center Valley, PA - The Administrative Assistant will perform a variety of administrative duties to ensure that Managers and Directors are free to focus on business concerns and issues. The incumbent will screen incoming telephone calls, type and compose correspondence, compile and prepare various business documents and reports, track budgetary expenses, make travel arrangements, and organize and schedule meetings. He/She will prepare management presentations and maintain effective administrative control over various departmental activities, procedures, or programs. The incumbent will maintain personnel attendance and other administrative records. EOE M/F/D/V REQUIREMENTS AND RESPONSIBILITIES: ▪ Type routine and confidential letters, reports, and memoranda from rough draft, audiotape, or written notes ensuring accurate grammar, spelling, and business formats; compose routine correspondence. ▪ Send original and copies of correspondence to designated addressees; maintain correspondence files. ▪ Make travel arrangements for managers and directors, which involves working with Corporate Travel Department to arrange transportation and lodging. ▪ Prepare and distribute travel itineraries; make arrangements for dining or other entertainment such as sporting event tickets, as requested. ▪ Review and log travel and entertainment forms; track departmental budget expenditures. ▪ Analyze data to record and report on budget variances. ▪ Organize and schedule on-site or off-site meetings; ensure that facilities are adequate and arrange for food and beverages. ▪ Maintain a calendar of itineraries and schedules, and coordinate business meetings and conference calls. ▪ Prepare reimbursement requisitions for offsite meeting attendees. ▪ Monitor and maintain adequate quantities of office supplies for the staff; prepare purchase requisitions when inventory levels are low. ▪ Select office products and equipment from vendor catalogues or approved lists of standard office supplies. ▪ Monitor invoices to ensure billing charges are appropriate, assign the general ledger accounting code, and submit the bills for signature. ▪ Organize and maintain files of departmental records, literature, and reports; file materials as required. ▪ Recover information from files upon request; maintain logs and other records such as product reviews, to track various departmental operations. ▪ Maintain personnel attendance, overtime, and vacation records and confidential personnel files; monitor weekly time sheets and verifies for accuracy. ▪ Prepare departmental documents and reports which involve assembling necessary information by researching files and documents and communicating with various people; operating various computer software programs such as MS Office Suite, to record and analyze information; organizing information into text, tables, and graphs; and formatting and generating reports. ▪ Create and maintain spreadsheets for the preparation of budget. ▪ Coordinate the preparation of monthly staff reports. ▪ Assist in creation of management presentations by using computer programs to create charts, graphs, and slides as needed. ▪ Coordinate various departmental activities, policies, or programs to maintain effective administrative control, which involves maintaining records and logs, communicating with various internal and external people; notify management of any problems that may arise. ▪ Data entry, including system data entry of Affiliate Companies transfers of value to U.S. Health Care Professionals to meet Federal and State Sunshine Reporting requirements. ▪ Assist in gathering documentation relating to HCP Consulting engagements. ▪ Perform other related duties as assigned. QUALIFICATIONS: (ONLY QUALIFIED CANDIDATES WILL BE CONSIDERED) ▪ An Associate of Science Degree in Business or Secretarial Science or equivalent experience and knowledge is preferred. ▪ A minimum of 3 years of secretarial experience is required. ▪ Strong written and verbal communication skills are essential. ▪ Must have an understanding of the principles of customer service. ▪ Must have the ability to type 50‑60 WPM. ▪ Fast hand writing or stenography skills are necessary. ▪ Must have excellent organizational skills. ▪ Internet, GroupWise/Lotus Notes/Email experience is essential. ▪ Fluency in one or more of the following languages is preferred: Spanish, Portuguese, French, or Japanese. https://jobs-olympus.icims/jobs/44141/administrative-assistant/job?mode=job&iis=Indeed&iisn=Indeed
Posted on: Thu, 04 Jul 2013 14:39:59 +0000
Trending Topics
Recently Viewed Topics
© 2015