** Career Opportunity ** Full Time Administrative Assistant ** W. L. French Excavating Corporation is looking for a Full Time Administrative Assistant to support the Transportation Department. This role will support the Transportation Department in various administrative duties. This position requires strong computer skills, adaptability, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Duties include but are not limited the following: Maintains and handles the database of vehicles; Maintains time and attendance records of the transportation department; Maintains logbooks and records on assigned vehicles; Drafts various correspondences and responses to queries; Assists in reviewing GPS reports, accident claims and other reports; Manages all vehicle-related permits, registrations, transponders as needed. Assists in the preparation and compilation of reports; Assists in managing incoming and outgoing paperwork to and from drivers; Maintains and manages Verizon Phone Account (Phone Activation | Deactivation | Monitoring Plans, Usage, Inventory of Equipment) Maintains Fuel Cards & Valvoline Account, Maintains EZPass Account, Assists with DOT Drug Program (Scheduling Drug Screenings) and other tasks related to the Department as needed. Duties also include going to the Registry of Motor Vehicles, fielding telephone calls, filing and data entry. May assist with overflow work from Project Managers and fill in for the office receptionist as needed. QUALIFICATIONS: • Must hold a high school diploma or its equivalent. • Must have excellent secretarial skills including typing, word processing and telephone communications. Must be proficient in MS Office. • Must have excellent clerical skills including mathematical calculations, filing, and computer operation. • Must have at least one year’s experience as lead secretary, administrative assistant or other role demonstrating leadership, independence and decision making. • Experience in transportation services desirable but not required. • Must hold and maintain a valid driver’s license. • Candidate must pass pre-employment drug screen and have clean driving record. The ideal candidate will be committed, enthusiastic and able to work well in a fast paced environment. Candidate must be a strong communicator and take direction but must also have strong skills to work independently. This is an entry level position with growth opportunity. Excellent Compensation & Benefits Package Available including Health, Dental, Life, Short Term & Long Term Disability Insurance as well as 401k & 529k savings plans, Flex Spending, Holiday, Vacation & Paid Time Off. Salary Commensurate with experience. Please email resumes to careers@wlfrench. WLF is an EOE
Posted on: Tue, 22 Jul 2014 20:51:24 +0000
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