AGENDA FOR CITY COMMISSION MEETING THIS MONDAY (9/9/2013) Special notes - I have listed 7 items that may be of interest. Item #1 - A resolution for letter of support for Local KBI facility. Item #2 - This is an example of the mow to own program and how it works. In this case, there are three (3) property owners adjoining this vacant lot. One third (1/3)ownership was offered to each of them. The adjoining property owners, Robert and Jeanne Lawrence, owners of 608 W. Jefferson Street, Mike Marsh, LLC owner of 501 Central Avenue and Evelyn Walls, owner of 511 Central Avenue, would like to acquire this nonproductive land for yard expansion and off street parking pursuant to the City’s “Mow to Own” side Lot Disposition Program Item #4 - Contract to Erie Blacktop, Inc. for the First Street Resurfacing and Watermain Replacement Project. This project involves federal funds, therefore, the Local Preference ordinance does not apply. Item #5 - Contract with Ed Burdue & Company for demolition, remediation and regarding project for former Sandusky Cabinets property. Item #6 - Legislation for approval to enter into an agreement for Professional Design Services with K.E. McCartney & Associates, Inc. for the Warren Street Improvement Project. This project consists of reconstructing Warren Street from Washington Street to Market Street. The existing street is an uncurbed asphalt street with poor drainage. The new street will be a reconstructed asphalt driving surface with curb and gutter and new storm sewer. The cost of the design and reconstruction of Warren Street is a required match for the City to spend for the Clean Ohio Revitalization Fund Grant (CORF) that the City received for the demolition of the Sandusky Cabinets site. Item #8 - ***ANOTHER RESTAURANT DOWNTOWN!!!*** approving an economic development loan in the amount of $75,000 to Hearth Brickoven, LLC; Item #12 ***AND, YET ANOTHER RESTAURANT DOWNTOWN!!!***A request has been made for a new D5J (spirituous liquor for on premises consumption only, beer, wine and mixed beverages for on premises, or off premises in original sealed containers, until 2:30 a.m.- Community Entertainment District) liquor permit for Bruschetta, Ltd. dba Amarone Restaurant & Bar, 160 Wayne Street, Sandusky. It is requested the commission clerk be authorized to notify the Ohio Division of Liquor Control the city has no objection to this request. (This attached to Subway on Wayne St. Downtown) INVOCATION PLEDGE OF ALLEGIANCE CALL TO ORDER ROLL CALL J. Farrar, P. Brown, J. Hamilton, D. Cole, W. Poole, K. Grohe & J. Smith APPROVAL OF MINUTES August 26, 2013 AUDIENCE PARTICIPATION Agenda items listed below only (3 minute limit) PROCLAMATION Gary W. Payne Day (This was also recently presented to Mr. Payne at his retirement party) COMMUNICATIONS Motion to accept all communications submitted below CURRENT BUSINESS ITEM #1 – ORDERED IN 8.26.13 RESOLUTION SUPPORTNG EFFORTS TO RETAIN LOCAL KYKLOS BEARING INTERNATIONAL MANUFACTURING FACILITY RESOLUTION NO. : It is requested a resolution be passed supporting efforts to retain the local Kyklos Bearing International (KBI) Manufacturing facility as a strong and growing business in Erie County; and declaring that this resolution shall take immediate effect in accordance with Section 14 of the city charter. ITEM #2 – Submitted by Amanda Meyers, Paralegal PURCHASE AND SALE AGREEMENT FOR PROPERTY LOCATED AT 606 WEST JEFFERSON STREET IN THE LAND REUTILIZATION PROGRAM Budgetary Information: The cost associated with these purchase and sale agreements is the total amount of the title examination, survey and deed preparation. Any such costs shall be recouped by the city from the nonrefundable earnest money deposits required to be paid by purchasers upon sale. The purchasers shall pay the real estate transfer tax and recording fees upon purchase. By returning this nonproductive land to tax producing status, the taxing districts will immediately begin collection real property taxes and assessments once again. ORDINANCE NO. : It is requested an ordinance be passed declaring that certain real property owned by the city as part of the land reutilization program identified as Parcel #59-00232.000 located at 606 West Jefferson Street, Sandusky, is no longer needed for any municipal purpose and authorizing the execution of purchase and sale agreements with respect to that real property; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #3 – Submitted by Kelly L. Kresser, CMC & Commission Clerk ANNUAL CODIFICATION FOR CODE OF ORDINANCES Budgetary Information: The cost of the revisions for the Codification supplements and updating the code on the internet will be taken from the contractual services line item in the Commission’s budget (50%), sewer funds (25%) and water funds (25%). This item is appropriated each year. ORDINANCE NO. : It is requested an ordinance be passed approving current replacement pages to the Sandusky Codified Ordinances for the period August, 2012 through July, 2013; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #4 – Submitted by Jane E. Cullen, P.E. CONTRACT WITH ERIE BLACKTOP, INC. FOR FIRST STREET RESURFACING AND WATERMAIN REPLACEMENT PROJECT Budgetary Information: The cost of the project based on bids, including engineering, inspection, advertising and miscellaneous costs is $1,018,324.83. The local public authority project will be funded with Federal Highway Administration funds through the Ohio Department of Transportation and the Erie County Metropolitan Planning Organization in the amount of eighty percent of the eligible costs in the amount of $331,936.90. The city’s 20% share of the eligible costs will be funded by the street fund in the amount of $91,282.65. The waterline costs are 100% the city’s responsibility. The city received an Ohio Public Works grant for $175,000 to help cover the waterline costs. The remaining waterline costs in the amount of $420,105.28 will be paid with water funds. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into a contract with Erie Blacktop, Inc. of Sandusky, Ohio, for the First Street resurfacing and watermain replacement project; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #5 – Submitted by Jane E. Cullen, P.E. CONTRACT WITH ED BURDUE & COMPANY FOR DEMOLITION, REMEDIATION AND REGRADING PROJECT FOR FORMER SANDUSKY CABINETS PROPERTY Budgetary Information: The cost of the project based on bids, including engineering, inspection, advertising and miscellaneous costs is $327,114.70. The city received a Clean Ohio Revitalization Fund (CORF) grant in the amount of $952,608 and costs for this project will initially be paid by the city and reimbursed through the grant. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into a contract with Ed Burdue & Company, of Sandusky, Ohio for the demolition, remediation and regrading project relating to the former Sandusky Cabinets property project; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #6 – Submitted by Jane E. Cullen, P.E. AGREEMENT FOR PROFESSIONAL DESIGN SERVICES WITH K.E. MCCARTNEY & ASSOCIATES, INC. FOR THE WARREN STREET IMPROVEMENT PROJECT Budgetary Information: The estimated amount of the consultant fee for professional design services is $30,682 to be paid with capital funds in the amount of $23,162 and sewer funds in the amount of $7,520. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager to enter into an agreement for professional design services with K.E. McCartney & Associates, Inc. for the Warren Street improvement project; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #7 – Submitted by Aaron M. Klein, P.E. PURCHASE AND INSTALLATION OF VARIABLE FREQUENCY DRIVE FROM ROCKWELL AUTOMATION, INC. FOR BIWW Budgetary Information: The budgetary estimate for conversion of the variable frequency drive is $31,300 and would be paid with water funds. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager and/or finance director to expend funds for the purchase and installation of a new variable frequency drive for the #2 high service pump at Big Island Water Works from Rockwell Automation, Inc. of Twinsburg, Ohio, in the amount of $31,300; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. Item #8 – Submitted by Anna Enderle, Assistant Planner APPROVING ECONOMIC DEVELOPMENT LOAN TO HEARTH BRICKOVEN, LLC Budgetary Information: This action will not impact the city operating budget. The loan funds are restricted in use and this loan is within the guidelines of the program. The company must certify hiring a minimum of fourteen new full-time equivalent employees within three years of receiving this loan. The new hires will result in additional income taxes for the city. ORDINANCE NO. : It is requested an ordinance be passed authorizing and approving an economic development loan in the amount of $75,000 to Hearth Brickoven, LLC; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. Item #9 – Submitted by Anna Enderle, Assistant Planner DISPOSAL OF ASBESTOS CONTAMINATED WASTE - EMERGENCY PARTIAL DEMOLITION OF 1610 CAMPBELL STREET Budgetary Information: The cost for this work is $24,744.83 and will be paid with CDBG funds. ORDINANCE NO. : It is requested an ordinance be passed authorizing and directing the city manager and/or finance director to expend funds to Port Clinton Landfill, Inc. of Port Clinton, Ohio, in the amount of $24,744.83 for the disposal of asbestos contaminated waste due to the emergency partial demolition of 1610 Campbell Street; and declaring that this ordinance shall take immediate effect in accordance with Section 14 of the city charter. ITEM #10 – Submitted by Hank S. Solowiej, CPA & Finance Director CERTIFYING NECESSARY TAX LEVIES TO ERIE COUNTY AUDITOR Budgetary Information: The city is required to accept the tax rates as determined by the Erie County Budget Commission before October 1, 2013. This approval establishes funding for 2014. The total amount for 2014 is about 5.5% (or $141,176) lower than the total amount certified for 2013. The prior year resolution was passed by city commission on September 24, 2012 (Resolution No. 026-12R). RESOLUTION NO. : It is requested a resolution be passed accepting the amounts and rates as determined by the Erie County Budget Commission; authorizing the necessary tax levies and certifying them to the county auditor; and declaring that this resolution shall take immediate effect in accordance with Section 14 of the city charter. ITEM #11 –Submitted by Kelly L. Kresser, CMC & Commission Clerk A request has been received from the Ohio Division of Liquor Control requesting a TREX liquor permit transfer for retail store carryout of C1 (beer only in original sealed container for carry out only) and C2 (wine and mixed beverages in sealed containers for carry out) liquor permits from Rita & Mark McGrail dba California Pizza & Things, 6730 Tod Avenue SW, Lordstown, OH to DHRUV, LLC, 303 Fremont Avenue, Sandusky. It is requested the commission clerk be authorized to notify the Ohio Division of Liquor Control the city has no objection to this request. ITEM #12 – Submitted by Kelly L. Kresser, CMC & Commission Clerk A request has been made for a new D5J (spirituous liquor for on premises consumption only, beer, wine and mixed beverages for on premises, or off premises in original sealed containers, until 2:30 a.m.- Community Entertainment District) liquor permit for Bruschetta, Ltd. dba Amarone Restaurant & Bar, 160 Wayne Street, Sandusky. It is requested the commission clerk be authorized to notify the Ohio Division of Liquor Control the city has no objection to this request.
Posted on: Fri, 06 Sep 2013 13:22:36 +0000
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