APA LIFE – ADMINISTRATIVE ASSISTANT Specific responsibilities: OFFICE ADMINISTRATOR •Printing tonners & stationary procurement •Store and stock record keeping, issuance of stationeries to staffs •Coordinating branch communications with head office and resolving the administrative issues arising. •Performance management and appraisals of other central administrative officers within the organizations •Overall communications to staff on matters relating to trainings, meetings, strategies, seminars group related activities not limited to any other directions from the General Managers Office •Staff leave administrations and management follow up plan and recordings •Act as a point person/liaison for group PR activities and Power of Alignment •Communication between the General Managers office, group related issues and Employees •Administrative and operational support to the General Manager together with all line managers •Renewal of regulatory licenses and other compliances •Records filling and responses from respective authorities e.g IRA, AKI etc •Mails dispatch and sorting •Store and cabinet Keys •All office certificates, regulatory and office correspondence files •All rubber stamps for office and CEO PERSONAL ASSISTANT TO CEO / GM •Drafting general business correspondence for the General Managers and office •Managing the correspondence to/from the General Manager’s offices •Maintaining of General Manager’s dairy, confirming meetings and appointments •Administering and overseeing the business requirements related to staff travel, meetings, and other office engagements •Cost control with respect to travelling costs •Recording and distributing minutes for the monthly management meetings and any other meetings at the request of the General Manager. MINIMUM QUALIFICATIONS •Have a Business degree/higher Diploma in business management or business related studies •2 years professional experience in a high paced work environment •Computer skills competency with Microsoft Office Skills, including Excel spreadsheets •Supervisory Experience (not mandatory but will be an added advantage •Administrative writing skills •Reporting skills and scheduling skills •Excellent verbal communication •Time management including ability to work independently and efficiently, manage multiple duties /jobs •Office equipment maintenance •Travel arrangements logistics If your career aspirations match these exciting opportunities, please write in confidence to the address here below on or before 5th September 2014. Enclose current curriculum vitae and apply to;Only shortlisted candidates will be contacted. •Head of Human Resources,Apollo Group,Apollo Centre, 07 Ring Road Parklands, Westlands,PO Box 30065, 00100,NAIROBIE •-mail: [email protected]
Posted on: Tue, 09 Sep 2014 15:17:21 +0000
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