Administrative Assistant Houston - Woodcreek or Westhollow, United States Company: Shell Skill Group: Business Administration Updated: 03-Oct-2013 Reference ID: 1807BR Responsibilities: This role is part of a team that provides administrative support for technical and commercial staff with some guidance from the Team Lead. Be an active participant in the Team Meetings/a strong Team Player SERP Time Writing and SAP TMS/expenses 1st line support Staff on-boarding and off-boarding and all activities related to same Book complex trips and visas General administrative support Document management: Prepare business documents using Shell templates Format technical reports, provide quality checks and distribute technical reports Filing activities Download and upload files in Livelink and SharePoint Complex or large scanning and printing Reproduction, binding, typing, faxing Other Responsibilities: Work with events coordinator to arrange off-site workshops, conferences, meetings, events Enter data in IQN, as applicable Coach technical staff with administrative tasks which do not fall under the Administrative Service Unit menu of activities. This includes use of the available self-help tools, e.g. Book IT,HR Online, SERP, IT MY REQUEST) Usage and administration of departmental credit cards for defined low value, low risk procurement Create and update organograms Assist with job postings HSE administration and Quality System administration Department Records Focal Point Requirements: Must have legal authorization to work in the U.S. Must have High School Diploma or GED Must have at least 3 years of experience Proficiency in SAP Timewriting support is a requirement, including entering data, running reports, and analyzing errors/issues and interfacing with Support Team to resolve Familiarity with IQN is a plus Proficient with standard Microsoft Office software (Office 2007 applications) Experience with various business support tools / systems (Carlson Wagonlit Travel Book-it, Livelink, Condeco, MyRequest for IT services, Catertrax, SharePoint, Open Resourcing) Good interpersonal skills and a strong customer service attitude Attention to detail Have a good sense of humor and know when to have fun
Posted on: Tue, 15 Oct 2013 04:04:21 +0000
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