Administrative Assistant II 1. Provides support to the Sr. Director by assisting with the preparation of presentation materials, including scanning of materials for PowerPoint slides, correspondence, memos, preparing letters or correspondence, providing/receiving information and recording minutes of meetings. 2. Forwards information by answering telephones, opening, and sorting mail. Establishes/maintains files. Records minutes for various meetings and combines information for reports. 3. Maintains schedules posting information pertaining to SP events on Blackboard. 4. Handles all catering arrangements for meetings, workshops and special events. 5. Coordinates special programs, accreditation process and travel arrangements. 6. Prepares travel reports for review. 7. Maintains confidential student files. 8. Prepares purchase requisitions, check requisitions and expense reports for the Sr. Director and staff as needed and assists with expense reimbursement requests. 9. Submits facility requests for faculty. 10. Maintains inventory of office supplies for the Office of Medical Simulation. 11. Coordinates events and meeting schedules using Resources Scheduler program and assists with WebSP schedules. 12. Coordinates events with Pomona Health Career Ladder. 13. Performs other duties as assigned.
Posted on: Thu, 13 Jun 2013 22:02:26 +0000
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