Applica person PERSONA SALARY: SALARY REFEREN REQUIRE Office Ma relevant s Compete PowerPoi Budgeting Meeting communic must be s Key respo P by ap do in m ations ar ns for fill AL ASSISTA : LEVEL: NCE NO: EMENTS: A anagement. A ecretarial exp ncies require nt, MS Exce g. Telephon Procedures, cation (written elf-driven, mo onsibilities in rovide admin y maintainin ppointments ocuments nformation du minutes in me re invite ling the f ANT: pplicants mus Applicants mus perience or ad ed: Knowl el, E-mail and ne etiquette Excellent n and verbal) otivated, resul nclude: istrative supp g and orga and remindin arrangement ring meetings etings.Prov ed from following FINANC R 170 7 7 FIN 01/ st have a Sen st have exten dministrative e edge of the u d Internet Of Document organizing skills Ability lts oriented an port functions anizing the d ng the Mana of transpor s. Copy an vide administr suitably positions CIAL SUPPOR 99 .00 PER A /2013 FINANC nior Certificate nsive practica experience). C utilization of C ffice. Basic k tracking A skills, nume y to maintain nd profession to the Manag diary to arr ager of enga rt and accom d circulate in rative support y qualifie s. RT SERVICE ANNUM CE e and a Diplom al administrati Computer liter Computer sof knowledge o Administrative eracy skills, a high level al. ger through o range and p agements mmodation nformation on t to Manager ed and ES ma in Secreta ive experienc racy is a prere ftware packag n Financial A e Practices excellent of confidentia organizing the prioritize me typing subm arrange for behalf of the r through ens experien arial Studies a ce (at least 3 equisite. ges e.g. MS W Administration Conference interpersonal ality. Cand e Manager’s a etings, confi missions and r disseminati e Manager. T suring the upd nced and/or years Word, n and e and and idates affairs: irming other on of Taking dating and safekeeping of all records, duplication of documents, office provisioning, management of telecommunication system, receiving correspondence through fax and e-mail. Follow up on all correspondence and files sent out of the office for reply / approval. Answering and making telephone calls on behalf of the Manager and channelling telephone calls to the relevant officials. Assist the Manager by sourcing relevant information. Receive visitors. Perform a variety miscellaneous catering and administrative tasks. Support the Manager with the administration of the Manager’s budget. Collect and coordinate all the documents related to the Manager’s budget. Assist Manager in determining funding requirements for purposes of MTEF submissions. Checks and correlates BAS reports to ensure that expenditure is allocated correctly. Compare the MTEF allocation with the requested budget and inform the manager of changes. Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Manager. Assist the directorate with compliance and document collation for monthly, quarterly and annual reports and returns due to Provincial and National Treasury, and the Auditor General. ENQUIRIES: Mr S WÜST TEL NO: 033 264 2614 PERSONAL ASSISTANT: ECONOMIC PLANNING SALARY: R 170 799 .00 PER ANNUM SALARY LEVEL: 7 REFERENCE NO: EP 01/2013 ECONOMIC PLANNING REQUIREMENTS: Applicants must have a Senior Certificate and a Diploma in Secretarial Studies and/or Office Management. Applicants must have extensive practical administrative experience (at least 3 years relevant secretarial experience or administrative experience). Computer literacy is a prerequisite. Competencies required: Knowledge of the utilization of Computer software packages e.g. MS Word, PowerPoint, MS Excel, E-mail and Internet Office. Basic knowledge on Financial Administration and Budgeting. Telephone etiquette Document tracking Administrative Practices Conference and Meeting Procedures, Excellent organizing skills, numeracy skills, excellent interpersonal and communication (written and verbal) skills Ability to maintain a high level of confidentiality. Candidates must be self-driven, motivated, results oriented and professional. Key responsibilities include: Provide administrative support functions to the General Manager through organizing the General Manager’s affairs: by maintaining and organizing the diary to arrange and prioritize meetings, confirming appointments and reminding the General Manager of engagements typing submissions and other documents arrangement of transport and accommodation arrange for dissemination of information during meetings. Copy and circulate information on behalf of the General Manager. Taking minutes in meetings.Provide administrative support to General Manager through ensuring the updating and safekeeping of all records, duplication of documents, office provisioning, management of telecommunication system, receiving correspondence through fax and e-mail. Follow up on all correspondence and files sent out of the office for reply / approval. Answering and making telephone calls on behalf of the General Manager and canalizing telephone calls to the relevant officials. Assist the General Manager by sourcing relevant information. Receive visitors. Perform a variety miscellaneous catering and administrative tasks. Support the General Manager with the administration of the General Manager’s budget. Collect and coordinate all the documents related to the General Manager’s budget. Assist General Manager in determining funding requirements for purposes of MTEF submissions. Checks and correlates BAS reports to ensure that expenditure is allocated correctly. Compare the MTEF allocation with the requested budget and inform the General Manager of changes. Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the General Manager. ENQUIRIES: Mr S MKHIZE TEL NO: 033 264 2607 NOTES TO CANDIDATES 1. The Department of Economic Development and Tourism is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability) in the Department through the filling of these posts. The candidature of persons whose appointment will promote representivity will receive preference. Kindly refer to the Employment Equity Designation for each of these posts above. 2. Location: PIETERMARITZBURG (Not unless otherwise specified for the post) 3. All information submitted will be treated as confidential. The Department reserves the right to withhold the filling of the abovementioned post at anytime prior to an appointment being made. 4. All applications must be submitted on the prescribed Application for Employment form (Z83) obtainable from any Public Service department which must be originally signed and dated. The application form must be accompanied by certified copies of qualifications (not copies of previously certified copies), Identity Document, and a comprehensive CV. Should an applicant be in possession of a foreign qualification it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). 5. The appointment is subject to positive outcome obtained from the NIA to the following checks (security clearance, qualification, citizenship and previous experience employment verifications). 6. Forward your application, quoting the relevant reference number and the name of the publication in which you saw this advertisement to: The Head, Department of Economic Development and Tourism, Private Bag 9152, PIETERMARITZBURG, 3200 for the attention of Ms Zama Dlomo 7. Candidates are encouraged not to send their applications through registered mail, as the Department will not take responsibility for non-collection of those applications. 8. Interested persons may contact the above relevant person next to the posts for further information. 9. Due to the anticipation of the volume of applications we will receive in response to this advertisement, correspondence will be limited to short-listed candidates only. Should you not hear from us within three months of the closing date of this advertisement, please accept that your application was unsuccessful. Applicants are informed that applications, copies of qualification and CV’s will not be returned. 10. NB: Fax, e-mail, incomplete and late applications will not be considered. It is the responsibility of the candidates to ensure that their applications reach the Department timeously. 11. APPLICATIONS MAY ONLY BE POSTED OR HAND-DELIVERED TO GROUND FLOOR, 270 JABU NDLOVU STREET, PIETERMARITZBURG, 3201. 12. CLOSING DATE: 09 AUGUST 2013
Posted on: Tue, 23 Jul 2013 07:27:07 +0000
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