Assistant Head of Procurement JOB PROFILE Our client is a leading professional cleaning and allied services company. We are seeking to recruit a focused, self-driven and professional Assistant Head of Procurement in Procurement department. This is meant to build capacity as a result of our expanding business to all the corners of our country. JOB DESCRIPTION Position: Assistant Head of Procurement REPORTS TO Reporting Line: Head of Procurement MISSION This role entails providing technical and administrative assistance to the procurement department MAIN TASKS Ensure competent quality execution of all regular purchasing duties and administrative works such as purchase orders, goods received/ returned notes, delivery notes and invoices. Maintain complete updated purchasing records/data and pricing in the system. Prepare reports and summarize data including adherence to project budgets for stations. Coordinate with user departments and suppliers for products and substitutes in accordance to approved specifications and quality. Handle and monitor claim of defective products, shortage, and/or missing parts. Support relevant departments with quotations for the purpose of tenders. Monitor and co-ordinate deliveries of items with suppliers to ensure that all items are delivered to site/store on time. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers and sub-contractors assigned. Plan and manage inventory levels of materials or products through monitoring of reorder levels. Keep updated records of subcontractors’ contracts. Respond to user department and supplier questions about orders. Work closely with the receiving department to track orders and ensure that all items ordered are delivered and keep accurate records of partial deliveries to ensure all quantities and products are delivered. Handle returns when incorrect items are delivered and follow up on credit notes. Counter checks invoices and ensure they are delivered to finance department within 48 hours of receipt of goods. Print reports from the system to identify usage trends and/or theft, and perform price audits or seek out substitutions. Carry out monthly stock takes with the store clerk and carry out investigations to determine the source of an inventory discrepancy. Any other duties as given by supervisor or management. OPERATIONAL LINKS Internal Senior Management Team/Heads of Departments Human Resources and Administration Department Employees External Government and regulatory bodies Consultants and Service Providers Suppliers Training institutions Our Client Cleaning Services clients Academic Qualification Education: Undergraduate degree in business, accounting or related discipline from a recognized institution Professional Training: Diploma in purchasing and supplies from a recognized institution (CIPS) Work Experience: Have worked as a Purchasing officer for a minimum of 3 years in a multinational organisation Key Skills Service Areas and Performance Indicators Skills: Good customer service skills, Excellent computer and typing skills Good understanding of purchasing processes and inventory databases Honest Effective communication skills Time management skills Person Specification: Work with minimal supervision. Able to work under pressure Able to work across the functions or departments
Posted on: Wed, 09 Jul 2014 15:12:22 +0000
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