CONSTITUTION of Wardley Community for Change NAME OF THE ORGANISATION The name of the organisation shall be Wardley Community for Change(“The Association”) ADDRESS OF THE ORGANISATION 7 Palmer Gardens, Wardley, Gateshead, NE108BH AREA OF BENEFIT The area known as Wardley, within the area of; Kirkwood Gardens, Manor Gardens,Sunderland road & the rear of Wardley Welfare Ground OBJECTS The objects of the Association shall be to maintain and improve the environment and amenities of Wardley area of Gateshead, represent the views of residents that have an effect on their quality of life and to take positive action to improve the social, educational, recreational and living conditions of the area. AIMS OF THE ORGANISATION Bring the residence of the area together in a common effort to promote and develop a sense of community cohesion and spirit Preserve and improve the Wardley Park by developing appropriate leisure time, environmental, recreational and educational pursuits Work in partnership with appropriate bodies organisations to improve residence satisfaction with housing and where they live Develop a range of activities that encourage participation from all sections of the community MEMBERSHIP Membership shall be open to all residents living within the identified boundaries. The Members have the power to vote off any member / committee member if their behaviour is deemed detrimental to Wardley Community for Change. ASSOCIATE MEMBERSHIP Membership shall be open to individuals with an interest in the area to include landlords and shopkeepers and any others acceptable to the Committee. AFFILIATION Membership shall be open to organisations with an interest in the area to include independent landlords associations, independent shopkeepers associations and any others acceptable to the Committee. POWERS Raise funds by obtaining grants from other bodies, or by fund-raising schemes; receive donations, gifts, sponsorship fees and legacies from persons wishing to promote the Association’s aims and objectives Open and operate a bank account; and Do other such lawful things, which are necessary for the achievement of its aims and objectives. THE COMMITTEE A committee shall be elected to carry out the business of the Association. The committee shall be made up of a Chairperson, Vice Chair, Secretary and Treasurer, and no less than 4 and no more than 20 general members, as representative of the area as reasonably possible. The committee shall be elected at the Annual General Meeting. Vacancies arising through the year can be filled by elections at General Meetings. Officers shall carry out the duties given to them at General Meetings. The committee shall meet once a month and more frequently if necessary and no less than 8 times per year. Minutes of committee meetings shall be available to all members and others on request. The committee can introduce or appoint new members of the association as required. CHAIRPERSON, SECRETARY AND TREASURER The Chairperson calls and chairs the meetings of the Committee, the Annual General Meeting and other General Meetings. The Secretary keeps the records of all meetings, provides access to these records for members, and publicises all meetings of the association. The Treasurer is responsible for keeping the accounts of the association in order according to the relevant legislation. ANNUAL GENERAL MEETING There shall be an Annual General Meeting (AGM) held every June at which the committee will report on its work, present a statement of accounts and stand down to seek re-election. All members of the association can participate at the AGM and can be elected to be member of the Committee. All associate members can send a representative to the AGM The AGM shall elect a new committee, vote on recommendations and any amendments to the constitution. The secretary will notify all members of the date of the meeting not less than 7 days before the AGM. OTHER GENERAL MEETINGS There will be a General Meeting open to all members every 3 months and more frequently if necessary A Special General Meeting open to all members will be held if the Committee or a majority of members submit in writing a request for such a meeting to the secretary. The secretary shall arrange for the meeting to take place within 14 days. The secretary will publicise all General Meetings at least 5 days in advance. QUORUM No General Meeting or Annual General Meeting shall take place if less than 8 members are present. No committee meeting shall take place if less than 4 members of the committee are present. DECISION MAKING preferably all decisions of the Committee, General Meetings and Annual General Meetings should be reached by broad consensus. If this is not possible decisions can be made by majority vote, with the vote of more than 50% of those present. CHANGES TO THE CONSTITUTION The constitution can be altered at an AGM or Special General Meeting called for that purpose Any suggested changes must be handed to the secretary 30 days before the AGM or SGM. Changes must be agreed by two thirds of the members present at the meeting. FINANCE The residents association may raise funds by obtaining grants from other bodies, or by fund raising schemes. All funds shall be kept in a bank or building society account which shall be opened in the name of the Residents Association. The Treasurer and two other Committee members shall be signatories on the account and all cheques shall require two of these signatures. The signatories should not be related to each other by blood or marriage or be from the same household. d) Accounts shall be kept by the Treasurer and brought to every Committee meeting, when they may be inspected. Failure to bring the books to a meeting on three consecutive occasions will mean the Treasurer will be asked to resign. e) All expenditure shall be agreed and controlled by the Committee. Invoices for bills above £15 shall be paid by cheque and not cash. f) No member shall sign a blank cheque - all cheques to be filled in before signatures are added. g) Once a year, the accounts will independently verified and presented to the Annual General Meeting of the residents association. h) All correspondence of the organisation, including the Bank statement shall be addressed to the State treasurer. DISSOLUTION The Association may only be dissolved at a Special General Meeting called for that purpose and must be advertised 7 days before the meeting. A proposal to dissolve the association shall take effect only if agreed by two thirds of the members present at the meeting. If the members agree that the group should be dissolved, any assets remaining after the clearing of all debts and liabilities shall be given to any charitable group with similar objects, or, if this cannot be done, to any charitable purpose agreed by the members. EQUAL OPPORTUNITIES The association will actively seek to represent the needs and aspirations of all residents in the area represented. It will uphold equal opportunities and work for good relations among all members of the community.
Posted on: Thu, 11 Sep 2014 19:30:44 +0000
Trending Topics
Recently Viewed Topics
© 2015