Closing date: Saturday, 17 January 2015 Posting Title: Administrative Officer, FS6 Job Code Title: ADMINISTRATIVE OFFICER Department/ Office: United Nations Support Office for AMISOM Duty Station: NAIROBI Posting Period: 2 January 2015-17 January 2015 Job Opening number: 15-ADM-UNSOA-39575-F-NAIROBI (M) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Special Notice This ‘Recruit from Roster’ job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Organizational Setting and Reporting This position is located in the United Nations Support Office for AMISOM (UNSOA), based in Nairobi. The Administrative Officer reports to the Chief Training Officer. Responsibilities Within delegated authority, the Administrative Officer will be responsible for the following duties Training and Staff Development Manage the training methods in lieu of disseminating information to mission personnel on training and staff development opportunities, including distance-learning, self-study, and other sources of learning; Manage and develop systems for the collection and maintenance of statistical data on training activities and coordinate responses to queries and requests for information on training programmes. Human Resource Management Effectively coordinates actions relative to the administration of human resource activities, ensuring consistency in the application of UN rules and procedures. Provides information on conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Provides guidance and leadership to more junior staff. Budget and Finance Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued. Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of mission reports. Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources. Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice. Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues and provide guidance and leadership to junior staff. General Administration Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services. Reviews adequacy of departmental space requirements. Oversees the identification of office technology needs and maintenance of equipment, software and systems. May serve as member of the Local Committee on Contracts, Local Property Survey Board, Local Claims Review Board and/or the Board of Inquiries, as and when appointed by the Director of Mission Support (DMS) and approved by UN Headquarters New York. Assumes the role of liaison officer between the Administration and other components of the missions. Advises on UN administrative and regulations and ascertain compliance. Provides guidance and leadership to more junior staff Competencies Professionalism Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Education High school or equivalent diploma is required. Technical or vocational certificate in business or public administration, finance, human resources management, accounting or related area is a requirement. Work Experience At least ten (10) years of progressively responsible experience in administration, finance, accounting, human resources management, audit, or related field. The minimum years of relevant experience is reduced to five years for candidates who possess a first level University degree. Experience in a peacekeeping mission or similar field operation is required. Languages English and French are the working languages of the UN Secretariat. For this position, fluency in oral and written English is required. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. United Nations Considerations Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date. Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS. The post UNSOA Job Vacancy in Kenya : Administrative Officer appeared first on Jobs in Kenya. #jobs #kenya
Posted on: Tue, 06 Jan 2015 15:24:46 +0000