Confirm an Appointment, Meeting or Interview July 28th, 2010 | Published in Confirmation Letter Writing a reply to a request for an interview or meeting appointment may come in the form of an e-mail or actual letter. This kind of letter, which acknowledges the sender’s request for a meeting, finalizes the date, venue, and attendees to the meeting requested for. It must be succinct yet complete in details. If the correspondence is to be given to people outside the company where one belongs, it should come in letter format, even if it is sent through email. The sample letter of reply below is written in formal, straightforward manner. Writing in formal style does not mean using legalese or very academic words like ergo. Cut the fluff and delete unnecessary details. Nonetheless, strive to cultivate a professional image by using correct grammar, spelling and punctuation. A professional business correspondence may begin by properly addressing the letter recipient based on familiarity or unfamiliarity with the concerned party. A business associate or friend may be greeted using first-name basis. For a casual letter confirming an appointment between friends, or between a professional such as a hair stylist and a long-time client, there may be casual greetings, banter, or a short personal experience update or comment incorporated in the letter. For letters confirming a meeting or appointment sent through e-mail, the contact information of sender including telephone numbers and office address are indicated underneath sender’s name and designation.
Posted on: Sat, 27 Dec 2014 13:31:03 +0000
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