Corporate Administrative Receptionist needed at Square One in Springfield. QUALIFICATIONS: 1. Associates Degree from an accredited educational institution with 1 to 2 years of successful demonstrated experience in an office setting, or 3 years or more successful experience in an office setting with a high school diploma/GED. 2. The ability to communicate in Spanish/English both orally and written is required, including the proper use of spelling, grammar and punctuation; 3. Technologically competent and savvy, with a particular emphasis on Microsoft Office Suite, including Outlook, Excel, Word & PowerPoint; 4. Flexible, self-starter with the ability to multi-task while also being highly detail-oriented; 5. Familiarity and ability to operate a multi-line telephone system, computer and other standard office equipment including but not limited to; fax machine, copier, postage machine, etc. 6. Ability to handle a high volume of telephone calls with professional etiquette, courtesy, speed and accuracy; 7. Strong self initiative skills; 8. Excellent interpersonal skills: a. Maintain effective working relationships with Square One staff and those involved in the course of work; b. Communicate with the public in a courteous and professional manner by telephone and in person; 9. Ability to work independently or as member of a team; 10. Understand and carry out written and oral instructions. DESCRIPTION OF DUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. Receptionist functions: 1. Using a multi-line system, answer and appropriately route all incoming calls, ensure that the phone system is properly activated after hours and before hours, update messages for business emergencies or weather closures. 2. Receive, direct and relay fax messages and ensure confirmation of such. 3. Receive and greet visitors in a friendly and professional manner and direct visitors to their proper destination; maintain the receptionist area to ensure that it remains clean, organized and efficient for staff and customers. 4. Assist other administrative staff with overflow work, including gathering supplies, making copies, distributing materials, word processing, data entry, collating, project work, internet research and other duties as assigned. 5. Maintain an adequate inventory of office supplies including photo copier, fax machine, postage meter, etc and monitor usage to ensure supplies are properly ordered when necessary. 6. Coordinate the repair and maintenance of all office equipment. 7. Assist in planning and preparation of meetings, conferences and conference telephone calls. 8. Pick up, sort and distribute incoming mail; date stamp all correspondence. 9. Insure front desk procedure manual is regularly updated and maintained. 10. Other duties as assigned by Supervisor Enrollment /Advancement functions: 11. Process Parent Inquires and forward to Enrollment team accordingly. TO APPLY: Apply in person to Square One, 1095 Main Street, Springfield, MA 01105 Please mention seeing this job posted with CareerPoint. Thank you and good luck!
Posted on: Wed, 17 Dec 2014 15:00:22 +0000
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