Cross posted with GGC Unoffical Group. Planning a Trip (Mosaic or other)…. Several people PMed me about how to start the planning process. Here are some of my initial thoughts/methods. This is not conclusive, nor does it cover everything. Its just a place to start… (warning: long post) * note, I am in Ontario, we receive $12.75/case of cookies. Your numbers may be different based on your province. You may also have different protocols because you do not have centralized banking, as we do... Mosaic Planning -decide that you and another Guider(s) wish to go -determine the age group you wish to take as part of your patrol -decide if you are going to offer a travel opportunity before/after the actual event -invite girls/parents to a general information night, where you will present -information about the event, budget, fundraising, expectations etc. -set a date and determine a process for selecting your patrol General Information: -determine if you plan to travel before/after, this will impact your budget and some of your planning -read through Safe Guide and the “international travel” section(s), while you aren’t travelling out of country, many of the same pieces of information will pertain to your trip -complete your initial SG paperwork (SG.8, FR.1, IT.11 etc.) -prepare an initial budget, itinerary and kitlist Budget Planning: -review the documents provided by your provincial council -set up a “trip account” * be sure to order your cookies through this account, so they “count” toward fundraising and subsidies. -google your significant expenditures to get an idea for what to budget, round up as a precaution -read the policies around fundraising expectations -review the requirements for Cookie All Stars prizes including $150 or $300 camp credit -items to consider budgeting: camp registration fee, flight, ground transport to the airport (mileage, parking), meals enroute ($7 breakfast, $12 lunch, $17 dinner * remember taxes and tips!), first aid kit, tents, “emergency” tool kit (duct tape, multi-head screwdriver, toilet paper, scissors, rope/string etc.), shared toiletries (toothpaste? bug spray? sunscreen?), swaps/thank you gifts, “bonus” money (we budget $50 in case some amazing opportunity presents itself, we refund this if we don’t use it), travel/health insurance, group T-shirt or hoodie, emergency fund (10% of trip cost). -you can not fundraise for clothing or insurance, but we plan for them in our budget, families need to pay for these items, but it’s best to have the total picture -once a preliminary budget is set (expenses), we determine how we will deal with revenues. We expect our participants to fund their trip partially through Girl Guide cookies. Determine how much of the profit, from each case of cookies sold, will be allotted to the individual who sold that case. We give each girl $11 from every case she sells. We present the following information at the parent meeting. 40 cases (in one year) = $440 profit PLUS $150 Cookie All Stars Credit = $590 $590 x 2 years = $1180 80 cases (2 years worth of sales) enables a girl to fundraise an additional $3540 (because cookies must be 25% of fundraised funds, thereby allowing for 75% to be fundraised. in simplified terms, we tell parents that for every 2 cases sold ($25.50), their daughter can fundraise $75 -based on the total trip cost, we set up a monthly payment plan. If the trip is $2500 and there are 20 months before the trip, parents pay $125 every month. All cookie credits and fundraising comes off the back end. We ask for chqs, so that we can easily track deposits. Itinerary: -We determine the general itinerary based upon our availability. If appropriate, we ask the girls to contribute to the research and determination of the final itinerary. -A Guider begins to make inquiries and bookings. -Keep parents apprised of flights, locations, activities etc. Cookie Sales: -We insist on cookie sales as part of participation. We insist that the girls work for/pay for their trip, it is not an option for “mom/dad” to simply write up a cheque. We believe strongly in the learning process involved. We present the following information to parents. In two hours your daughter can sell 4 cases of GGC cookies standing in front of Tim Hortons. This will general $44 for her trip, $5 for our unit and another $45 for GGC. A total of $94. If your daughter worked at Tim Horton’s, making $8/hour TAKE HOME pay, she would have to work almost 12 hours to have the same impact on her trip and our organization. Kit List: -include items such as: sleeping gear (blow up pillow - takes up way less room, therma rest - good for comfort, cold and damp, small sleeping bag with a liner), rain gear - full pants and jacket - which can double for sun/wind protection, hiking boots - WATERPROOF which double for day-to-day wear, Day-to-Day Clothing: people generally overpack (for 10 days, I would pack: 2 shorts, 1 capris (all navy to match everything and to wear as uniform), 2 t-shirts, 1 long sleeve t-shirt, 1 hoodie, 3 underwear, 3 socks, 1 flip flop/sandals and my hiking boots, 1 hat w/brim, 1 tank top/yoga pants for PJ’s (could double as street clothing if needed), 1 swim suit and 1 travel towel. All my toiletries fit in 1 sandwhich sized ziplock bag. I pack 1 extra zip lock with feminine hygiene products and a part roll of toilet paper, with the tube pulled out), a WATCH (not a phone) preferably with an alarm setting. A small flat wallet (will fit in my pant pocket or my bra) to hold ID, credit card and a $20 bill, 750ml water bottle with a carabiner clip.
Posted on: Fri, 19 Sep 2014 19:25:38 +0000
Trending Topics
Recently Viewed Topics
© 2015