Dated: 21 September, 2014 Dear Members, Pls find the Minutes of the Meeting (MOM) held as per the below details- Meeting: Executive Committee meeting Date: 21st Sep 2014 Time: 07:00 PM Venue: RWA Office (Near BSES transformer Sarita Vihar) Attendees: Mr. Y. Chandra (F-21), Mr. BL Kakkar (F-192), Mr. MS Verma (F-209), Mr. Rajesh Kumar, Mr. Ajay Talwar (F-521), Mr. Deepak Goyal (F-563), Mr. Sunil Antony (F-567), Mrs. Shashi Bansal (F-303), Mr. Rahul Bhan (F-186), Mr. PS Verma (F-350), Mr. BS Chawla (F-83), Mr. Amit Kapoor (F-435). Preparation of Minutes: Joint Secretary (Sunil Antony) Agenda: a. Diwali Celebration- Function and activities to be undertaken. b. To finalize the activities that needs to be taken up for Execution with the timelines during this year form RWA Fund and Fund Allocation. c. Confirmation of minutes of previous executive committee meeting dated 9th Aug 2014. d. Any other matter. Minutes of the Meeting (MOM): 1. Diwali Celebration: Following was discussed and agreed upon- a. RWA will organize Diwali Mela on 18th Oct (Saturday) evening at F-80 Park. b. Stalls will be made and would be put on Sale at Rs. 500/- each this will include Food stalls of fast food (South Indian, chat, Chinese, Soft Drinks, Fruit Juice etc. on chargeable basis.) c. A Team comprising of MS VERMA< Deepak Goyal, Ajay Talwar, Amit Kapoor and Sunil Antony will oversee the sale of Stalls and also ensure stall management during the Mela. d. Tent and lighting arrangement would be overseen by Mr. Chandra (F-21) e. Music System along with operator would be hired on Rent with a sot not exceeding 2500. Any member who can arrange in less than this amount is welcome to do so and inform Mr. MS Verma regarding the same. f. Game of Tambola will be organized for the residents by Mr. Chandra & Mr. Sunil Antony. g. Kids Zone would be created with few games for kids on chargeable basis- Deepak & Swati Goyal to make the necessary arrangement for this with the appropriate vendor. 2. For this year Diwali Celebration, it was discussed and agreed upon that the budget for the celebration stands revised to 20,000/-. This does not include the money that RWA will get from the sale of stalls, which will be deposited in the RWA fund with the treasurer. 3. Status on RWA Fund allocation and utilization and the changes that were discussed and agreed upon with respect to the earlier shared Fund allocation- a. Infrastructural Improvement & up-gradation- All works listed in the budget sheet were undertaken and completed except for RWA Office Flooring & False celling. It was agree that work related to RWA Office to be deferred for now as it will involve more funds and we need to prioritize our work basis available fund. b. Security & Safety measures- work Installation of more cameras is under survey and report with suggested changes and budget to be shared with the Executive Committee by 30th Sep 2014 basis which a decision will be taken and work to be initiated and completed before Diwali. On Guard uniform it was discussed and agreed upon that instead of pant & shirt, we will provide 2 pairs of shirt each to each guard and also explore possibility of providing a pair of shoes and suitable one-time cash reward to all guards during Diwali and also review their existing salaries for increment. c. E-activation – e-database to be compiled will be an ongoing work. d. Sanitation & Cleanliness- The bill for planters has been already cleared, Umesh guard to ensure payment to be made to Dr. Kumar. Painting of trees, Plating of trees, auction of Junk car & scooter to be dropped from the sheet of activity. For Junk Car & Scooter an intimation to be given to Sarita Vihar police station and such junk item to be kept at the police station and receipt obtained for future reference. e. Maintenance of Parks- it has been decided that RWA will not involve in Numbering of Benches etc. which are not RWA property, instead we would maintain Asset stock register that is RWA property and will keep a track of it. Umesh Guard to ensure the asset list is ready by 30th Sep 2014 for inspection and record. Sunil Antony to oversee this activity and ensure compilation of the stock register. f. Information & records- Going forward once the asset stock register is compiled, it will be maintained and available for inspection in future. There is no need to give detail of monthly expenses done by members, however the accounts would settled every quarter end and is open for review. Monthly Progress report of respective committee needs to be submitted during the monthly Executive committee meeting for assessing the performance of each committee. Mr. RK Gupta to be invited in the next executive committee meeting for getting update on the court cases of our pocket. Expenses on Court cases to be reimbursed to Mr. RK Gupta as per the agreed budget. 4. Other Points that were discussed- a. Car Sticker- Mrs. Shashi Bansal agreed to sponsor the Car Stickers and accordingly Mr. MS Verma to ensure 2000 stickers are printed and available by 30th Sep 2014. All block representatives to ensure proper distribution of these Car Stickers as per agreed guidelines, which will be prepared and circulated to all shortly. b. CCTV surveillance message sticker- Mr. Verma to arrange for these stickers to be put at different locations in our pocket making people aware of our pocket being under CCTV surveillance. c. Barbed wire- Option to be explored to put Barbed Wire fencing at the park facing the khaddar road for security and restricting trespassing. F Pocket Facebook :- https://facebook/PocketFSaritaViharNewDelhi Send your Email id for circulars by email to rahulbhan@gmail Yours faithfully, CA Rahul Bhan General Secretary
Posted on: Sun, 28 Sep 2014 02:24:52 +0000
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