EXTENDED DEADLINE: Open Call for Letters of Intent to Host the 2018 WPATH Symposium The WPATH Board of Directors is asking for interested parties to submit a letter of intent to host the 2018 WPATH Symposium. The minimum required content for submission is outlined below. The deadline to submit your electronic letter of intent has been extended to September 11, 2014 at 11pm CDT. A typical submission would be 3-5 pages in length. The Board of Directors will review all submissions and respond to each organization by October 9, 2014. Additional information will be requested by the Board of Directors from the selected organization. Description of host organization and professionals involved. Address why you believe the WPATH Symposium should be held in your venue and city. Describe recommended conference site and facilities proposed to host Symposium keeping in mind the conference attracts approximately 650 participants. Include plans for the meeting space and plans for housing for symposium participants. This should include estimated size and number of conference and hotel rooms. Describe plans for staff to cover registration desk and day-to-day Symposium operations. Ideas for extra” activities, (i.e. poster and opening reception, gala dinner, coffee breaks, other special events or activities). Other information that highlight the strengths and advantages of your proposal and venue (e.g., videoconferencing/video streaming, potential local speakers, local celebrities, royalty, government officials, government financial support, local community ties and events, etc). Description of transportation of participants to and from airport, conference center, hotels, events, etc. Ideas for tourist activities and tours before and after symposium as well as during the symposium for family and friends. Basic details regarding the space and sleeping rooms to be used when obtaining information from recommended venues. WPATH will negotiate the final contract details with the selected venue. The Symposium venue must be able to accommodate conference room space for 650 attendees. Minimum Conference Room Needs: 1 Large Conference room that can seat up to 650 people 4 Breakout rooms that seat between 75-200 people (option for additional breakout rooms would be helpful) Sleeping Room Requirements: In the event that the venue is requiring a contracted number of sleeping room nights in order to secure space, the number of sleeping rooms typically utilized by attendees would be between 300-400 per night. This can be either in one host hotel or in a variety of nearby hotels if the meeting is at a convention/conference center. Other Rooms needed: Welcome reception (combined with Poster Presentations) space to include appetizers and cash bar (Friday Night) Room for 2 Board Meetings – seats 16 – 20 (Friday day, Tuesday day) Rooms for CPATH, EPATH, ANZPATH meetings in the evening. Food and cash bar is preferred but not necessarily required. (Monday night 3 rooms needed – reception style) All proposals should be sent to: [email protected] Subject: 2018 Symposium Proposal If you have any questions please contact WPATH at 1-612-624-9397 or [email protected] The deadline for submitting a letter of intent is September 11, 2014
Posted on: Thu, 28 Aug 2014 09:51:28 +0000
Trending Topics
Recently Viewed Topics
© 2015