Executive Assistant to CEO (EA) Jakarta Raya Responsibilities: · Reporting to an Expatriate Director in Jakarta and to the Regional EA Manager in Singapore , she will work with Directors, Principals, Associate Principals and/or teams when required, providing robust administration and logistical support. The role requires an individual with a professional, intelligent and responsive approach, capable of working with a high degree of autonomy, a positive attitude and extensive attention to detail. The EA displays professional sensitivity, high levels of confidentiality and flexibility, as well as maturity in day-to-day dealings with clients and colleagues. Ideally, he/she has extensive professional experience in this or in a similar role. · Extensive diary management · Plans and manages travel arrangements and itineraries · Answers phones and handle all calls efficiently and professionally · Monitors emails and other correspondence and respond as appropriate · Effectively liaises with clients, teams and other contacts; including setting up and coordinating meetings · Produces and coordinates proofreading of correspondence, documents and presentations. This includes making final changes, photocopying and binding if required · Administrative responsibilities including filing, timesheets, expenses, sending out bills, maintenance of records, mailing lists etc · Coordinates appropriate personal matters on behalf of the Partner if required, prioritising client work · Ad-hoc project work dependent on Partner/AP/team needs · Handles administrative and logistical duties for the Engagement Manager and the team, including setting up the team room and arranging administrative supplies as required · Books meeting rooms, videoconferences, phone conferences etc for the team, and also group team meals when necessary · As a member of the Executive Assistant team, acts as back-up to other Assistants in their absence and assists other team members as required, i.e. answering telephones, taking messages, checking diaries · Organise client and internal conferences/meetings when required Requirements: · Diploma in Administration (or equivalent) desired · Strong command of the English language (verbal and written) · Positive attitude with a willingness to provide the highest levels of internal and external client service · Ability to communicate to clients, Directors, Principals, APs and team members by phone and email in a clear, concise manner · Able to work on own initiative and to have a solutions-orientated approach · Demonstrates excellent oral and written communication skills and has the ability to initiate and compose own correspondence · Maintains confidentiality and commits to the firm’s standard of excellence · Demonstrates organisational/administrative skills; prioritizes - a forward thinker · Ability to work accurately and effectively under extreme pressure, whilst remaining calm and composed · Visibility of work requires attention to detail, excellent organisation skills and discretion with confidential information · Works as a team player; displays flexibility when performing tasks and procedures based on the needs of the team · Ability to deal with stress and ambiguity · Resilient, mature and has integrity, with a quietly strong, but not intimidating personality · Is a role model that colleagues can emulate · Proficient in MS Word, PowerPoint, Excel and web-based applications · The ability to grasp new applications/productivity tools (e.g. Lotus Notes) Preference will be given to applicants with working experiences in the same industry sector opposite the requirement. It your qualifications and experiences are solid enough to meet the right standards of our clients, you are encouraged to send your application letter (with contact details) along with detailed CV in English, recent photo and expected salary, quoting the appropriate position, within 1 week from this ad, to: PT. InterMatrix Search Consultants Prince Center 6th Floor Suite 608 Jl. Jendral Sudirman Kav. 3-4 Jakarta Pusat 10220
Posted on: Wed, 21 Aug 2013 10:24:23 +0000
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