Executive Secretary Executive Secretary is required for immediate hiring by IT Fusion Software House: Scope of Responsibilities: Use a variety of Microsoft office, such as Microsoft Word, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases. Maintain office systems; book conference rooms and conference facilities. Attend meetings, taking minutes and circulate it as appropriate. Sort and distribute incoming and outgoing corresponds. Photocopy and printing various documents. Operate office equipment’s such as photocopy machine and scanner. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data. Organize work by reading and routing correspondence; collect information; initiating telecommunications. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Assist in developing a comprehensive workflow process for our projects. Maintain document control, database management, track project activities and team communication. Maintain up to date knowledge and understanding of the organization aims and objectives. Maintain technical knowledge by attending educational workshops; reading secretarial publications. Undertake any other duties as requested in accordance with the scope and responsibilities of the role. Supervision to: Administrative Clerk, Driver and office cleaner. Coordinated maintenance (cleaning services and repair) of the office. Maintain the filing system and file all correspondences. Greet visitors and determine whether they should be given access to specific individuals. Other duties may include as assigned by the managing director. Required Qualifications: Minimum 1 years of experience in administrative support role and/or secretarial-related role. Proficient in Microsoft office. Required Skills: Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. Communicate Effectively: Speak, listen and write clearly using appropriate and effective communication techniques. Solve Problems: Assess problem situations to identify causes, gather relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality. Interested applicants shall send their CVs on [email protected] quoting Executive Secretary in the Email Subject.
Posted on: Fri, 12 Sep 2014 11:04:05 +0000
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