FHI 360 South Africa: Administration Officer closing date: Monday, March 17, 2014 FHI360 South Africa is a nonprofit organisation working in reproductive health and HIV/AIDS prevention, care and support. FHI 360 South Africa seeks to appoint an Administration Officer, based in Pretoria. Responsibilities: Assisting with procurement, logistics and administration functions; Identifying office needs and facilitating provision of supplies for the needs; When procuring identify needs, evaluate options, negotiate price, quality and delivery and approval of invoices; Enforcing company policies and procedures pertaining to procurement, logistics and administration; Facilitating efficient coordination of conferences, workshops, meetings and travel in accordance with company policy; Management of Travel Arrangement submission process; Management of travel coordination, including arrangement for per diem and Travel Arrangement submission; Review all necessary quotations, purchase requisitions, orders and justification memorandums prior to submission to Finance department; Keeping updated and informed of all policy and process changes within procurement, logistics and administration and filtering the information through to staff; Petty Cash Management in accordance with Petty Cash Policy; General Management of Administration function; Weekly reporting to Administration Manager on all activities and deliverables; Improving service quality to staff by devising new methods, updating procedures and evaluating results with users (staff); Knowledge of general office practices and administrative procedures and/or the ability to comprehend them; Budget monitoring and general ledger skills; Knowledge of Microsoft Excel, Word and PowerPoint; Resourceful through use of technology, research skills and collegial relationships to resolve problems and initiative enhancements; Respond to enquiries independently and follow up on requests in an efficient manner; With minimal supervision, manage high volume of work-flow efficiently; High School Matric certificate and 5 years relevant experience or AA and 3-5 years relevant experience or BA / BS degree in Business Administration or related field and 1-3 years relevant work experience; Experience and knowledge of procurement and administration under US-funded award is advantageous. Interested candidates may submit their resume together with a motivational cover letter indicating the position for which you are applying for, to [email protected]. Closing Date: 17 March 2014
Posted on: Sun, 16 Mar 2014 08:47:11 +0000
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