Finance & Executive Assistant Gladstone Community Linking Agency Inc. is a person centred service. Power in decision making is given to the people, whole carving a path to be innovative leaders in the disability service sector. Join a successful & dynamic non for profit medium size organisation Flexible, family friendly full time position Are you able to act with the highest level of confidentiality, discretion and accountability? Are you able to act with professional & organisational ability & sound written & verbal communication skills? Do you have exceptional planning & organisational ability & sound written & verbal communication skills? DO you have attention to detail & QuickBooks experience? Do you have advanced skills with Microsoft suite In this position you will be assisting to preserve & enhance the company presence & assist the CEO to actively lead the direction & growth of the organisation. In this successful partnership, you will optimise the efficiency & effectiveness of the leadership team. If you are a natural, "go getter" & "practical by nature" than this may be the perfect role for you! You will need to be able to work to deadlines & be able to manage yours & others time so communication, both written & verbal, will be a key strength. Executive Support Responsibilities Coordinate the day to day operations of our organisation Organise & coordinator all travel & excursion requirements Preparation for, participating in & recording meetings & workshops Supervise Administration staff, monitor & oversee clerical duties Liaise & communicate with all stakeholders including people with disabilities & their families, government departments, staff, contractors & other service providers Contribution to the organisations quality improvement process Manage all office systems & processes e.g. filing, archiving, data entry, resources etc. Manage all systems, processes & documentation to meet annual audit requirements Assist Management Committee as required Ensure that all deadlines are met Organise & maintain maintenance for all worksites & equipment Organise & maintain all IT requirements for all worksites & equipment Coordinate the continuous improvement of our web based management systems including testing, implementation & training Collation & reporting of monthly statistics for all funding agreements Coordination of special projects as required Management, mentoring & training of all Administration Staff & extended management team Approval & reconciliation of resources & expenditure Financial Support Responsibilities Proven experience using QuickBooks with classes Monthly reconciliation of expenses Account Receivable - Invoicing Accounts Payable End of month activities including bank reconciliations, petty cash & statistics Staff reimbursements for expenses End of month preparation Maintain contractor agreements Establish remote working relation with Accountant & auditor Skills & Experience Proven experience in similar roles with finance & executive assistant responsibilities Demonstrated management capabilities Advanced organisation & analytical skills Highly developed interpersonal skills Working with in a large team in a compact, dynamic & fast paced environment Professional presentation & takes great pride in the quality of work produced Experience within the disability sector an advantage but not essential Benefits & Culture For your dedication to this position & the commitment to provide a person centred service, you will be rewarded with a competitive salary package, excellent learning & development opportunities whilst joining a high performing & supporting an inspirational CEO & management team committed to upholding a high performance culture. Application Applicants are encouraged to apply online, submitting a cover letter & a current resume. If you require any further information in relation to this position please contact Chloe Bailey at our office on (07) 4972 8855. Chloe Bailey Gladstone Community Linking Agency Inc. (07) 4972 8855
Posted on: Tue, 25 Jun 2013 19:01:33 +0000
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