GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA) POST 43/05 : PERSONAL ASSISTANT: GENERAL MANAGER HUMAN RESOURCES REFNO: PA/GMHR/2014/10P CLOSING DATE : 14 November 2014 at 12H00 noon, No faxed / e-mailed / late applications will be considered. Human Resources Section SALARY : R183 438 per annum (Basic salary) CENTRE : Pretoria REQUIREMENTS : An appropriate 3 year qualification (Office Administration/Secretarial) coupled with 2 years secretarial/office administration experience or Grade 12 with 5 years experience in the field of office administration/secretarial. Experience in compiling memos and taking minutes. Knowledge of the MS Office package, with experience in word processing, Outlook, PowerPoint and Excel. The capacity to manage large volumes of information. The ability to work independently. Commitment to high standards of quality control. Excellent verbal and written communication skills. Knowledge of client care processes and procedures. Punctual, resilient and honest with a high level of integrity and ability to work under pressure. Excellent organisational skills. Ability to prioritize urgent matters and deal with very confidential matters. Willing to work after hours if and when required. Strong sense of confidentiality DUTIES : The successful candidate will be responsible for the following functions: Providing a secretarial support service that includes: Maintaining the GM HR’S diary, prioritizing appointments and managing an electronic document system. Managing and preparing travel and accommodation arrangements. Receiving and acknowledging all correspondence and handling all confidential documents in the office. Preparing reports, submissions, presentations and correspondence for the General Manager Human Resources. Providing administrative support that includes, but that is not limited to: Organizing the office of the General Manager HR and prioritizing work in line with the key events. Assisting in improving the office’s processes. Assisting with the coordinating of logistics around functions, conferences, meetings etc. Ensuring that the General Manager HR is fully prepared for meetings. Assisting the General Manager HR with the fulfillment of managerial responsibilities, the preparation and quality control of all documents emanating from his office. Ensuring that all queries that reach the GM HRs office are promptly resolved and that feedback is given, in a professional manner, to clients, within 24 hours of having received the query. Taking minutes during meetings. Assisting the GM HR in following up on documents submissions, reports etc. before due dates ENQUIRIES : Ms Mapule Mahlangu on 012 – 399 2639 NOTE : One Personal Assistant position is currently available at the Government Pensions Administration Agency: Office of the General Manager Human Resources. This position is a permanent position. Due to the ongoing SAPO strike, do not post your applications but hand deliver to one of our Regional Offices or hand deliver/courier to Head Office, 34 Hamilton Street, Arcadia Pretoria APPLICATIONS : Please forward your application, quoting the relevant reference number, Government Pensions Administration Agency, 34 Hamilton Street, Arcadia, Pretoria FOR ATTENTION : Ms Mapule Mahlangu - Recruitment CLOSING DATE : 14 November 2014 at 12H00 noon, No faxed / e-mailed / late applications will be considered. NOTE : Requirement of applications: Take note that due to the ongoing SAPO strike, do not post your application but hand deliver to Head Office or one of our Regional Offices. The addresses can be found on our website. Must be submitted on form Z83, obtainable from any Public Service Department (originally signed) or on the internet at info.gov.za/documents/forms/employ.pdf. Must be accompanied by a comprehensive CV with original certified copies of all qualifications (including matriculation), ID document and drivers licence if a prerequisite (copies of certified documents will not be accepted). Certified documents should not be older than 3 months. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applications that do not meet the above requirements will be deemed as unsuccessful. Applications without an indication of the specific reference number/s as stated in this advertisement will be regarded as unsuccessful. If you have not been contacted within 3 (three) months after the closing date of this advertisement, please accept that your application was unsuccessful. Correspondence will be limited to shortlisted candidates only. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance. Where applicable, candidates will be subjected to a skills/knowledge test. The Department reserves the right not to make appointment(s) to the advertised post(s).
Posted on: Mon, 03 Nov 2014 10:50:26 +0000
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