GPG Professional Job Centre wrote: GAUTENG DEPARTMENT OF INFRASTRUCTURE DEVELOPMENT POST: PERSONAL ASSISTANT (OFFICE OF THE DDG: EDUCATION AND GENERAL PROVINCIAL GOVERNMENT BUILDINGS INFRASTRUCTURE, MAINTENANCE AND TECHNICAL PORTFOLIO SUPPORT) REF-04678 Centre: Johannesburg (Head Office) Directorate: DDG: Education and General Provincial Government Buildings Infrastructure, Maintenance and Technical Portfolio Support Salary: R183 438 per annum (plus benefits) REQUIREMENTS: Diploma in Secretarial/ Office Management or equivalent qualification. 3 – 5 years experience in rendering an administrative support service to Senior Management. SKILLS – Verbal and written communication skills. Good telephone etiquette. Computer literacy (Microsoft Office package), organizational, planning, high level of reliability, ability to act with tact and discretion. KNOWLEDGE – knowledge of Public Service legislation/ policies/prescripts and procedures. Basic knowledge of Human Resource administration and financial administration. DUTIES: Provide secretarial / receptionist support service to the Deputy Director General: Education and General Provincial Government Buildings Infrastructure, Maintenance and Technical Portfolio Support. Record the engagements and meetings of the Deputy Director General. Utilize discretion to decide whether to accept/decline request for meetings. Refer enquires to Infrastructure Development managers based on the assessed importance and urgency of the matter. Compile realistic schedules of appointments. Render administrative support services. Ensure the effective flow of information and documents to and from the office of the Deputy Director General. Ensure the safe keeping of all documentation in the office of the Deputy Director General: Education and General Provincial Government Buildings Infrastructure, Maintenance and Technical Portfolio Support. Scrutinize routine submissions/ reports and make notes and/ or recommendations for the Deputy Director General. Develop and maintain comprehensive filing system. Ensure that travel arrangements are well coordinated. Manage the leave register for the unit. Handle the procurement of standard items like stationery, refreshments etc for the activities of the Deputy Director General and the unit. Record minutes/ decisions and communicate to relevant role players, follow – up on progress made. Support the manager with the administration of the budget. NOTES: Applications can be hand delivered to Gauteng Department of Infrastructure Development, No. 11 Diagonal Street, Old JSE Building, Ground Floor-reception-HR Vacancies Box, or posted to Private Bag X8, Marshalltown, 2107 or apply online at gautengonline.gov.za ENQUIRIES: Ms. Lungisiwe Dhlamini, Tel No: 0765109974 CLOSING DATE: 22 August 2014
Posted on: Thu, 07 Aug 2014 13:28:05 +0000