Hiring - Finance Clerk I - AP / AR Employment Opportunity JOB TITLE: Finance Clerk I - AP/AR Division/Department: Finance JOB PURPOSE The main purpose of the Financial Clerk I is to provide overall support to the Financial Control. The main focus of the Finance Clerk I will be Accounts Receivables and Payables. DUTIES AND RESPONSIBILITIES • Posts detailed entries to accounting records and handles routine transactions such as allotments, disbursements, voucher preparation and remittances, and prepares standard journal and ledger entries. • Prepares and verifies various standard accounting entries for financial data processing system; reconciles report discrepancies and problems. • Perform account reconciliations. • The purpose of the financial function is to ensure that the monies received from third party insurers, providers or adjustments to the amount paid to the provider are accurately recorded. • Updating and reconciling sub-ledger to the general ledger. • Maintaining cash applications. • To this end the financial clerk will be responsible for: Reconciling batches. • Researching and resolving accounts receivable issues with providers and third party insurers. • Researching and resolving accounts payable issues with providers and third party insurers. • Perform bookkeeping, accounts payable, accounts receivable, payroll, tax preparation, and financial report preparation. • Generate and complete forms and claims as required (e.g. vendor reports, invoice listings, WCB reports, T4A reports, HST reports, etc.). • Assist in purchasing as required. Accounts Receivables / Payables Duties: • Back up accounts and perform many other clerical duties as part of their job. • Collect, review and process invoices for goods and services that the company bought on terms. Check invoices for proper authorization, account numbers and accuracy of information, and input • information and details into accounting system. • Calculate, post, correct, manage, and pay outstanding invoices. Upon receipt verify that the bills are correct, and if not, works with vendors to investigate and resolve any discrepancies before payment. • Post and reconcile payments to the general ledger and other documents. • Code and enter incoming payments, verify that they are complete or paid to terms, issue credits, and arrange for payment of past due accounts. • Verify that transactions comply with financial policies and procedures • Prepare batches of invoices for data entry. Data enter invoices for payment. Process backup reports after data entry. • Manage the weekly cheque run. • Record all cheques. Organize and process cancelled and outstanding cheques • Prepare vendor cheques for mailing. List all vendor cheques in the log book • Prepare manual cheques as and when required. • Maintain listing of accounts payables and payables filing system. Maintain updated vendor files and file numbers. • Maintain the general ledger. • Print and distribute monthly financial reports. Settle work orders against invoices on a routine schedule and as needed. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Education and Experience: • High School Diploma or GED. • Accounting / Business Administration Certificate is considered an asset. • 3-5 years of accounts receivables/payables experience. Must also have balancing and general ledger experience. • Must be bondable. • Knowledge of Accounting and systems is considered an asset. • Strong mathematical abilities. • Computer skills and knowledge of relevant software. Strong working knowledge of Excel & spreadsheet use. • Knowledge of operation of standard office equipment. • Knowledge of clerical and administrative procedures and systems such as filing and record keeping. • Knowledge of principles and practices of basic office management. • Must possess a strict level of confidentiality and a high degree of business ethics. Key Competencies: • Communication skills - written and verbal. Ability to deal with difficult people. • Planning and organizational skills. • Prioritizing and time management skills. • Problem assessment and problem solving skills. • Information gathering and information monitoring. • Must possess a strong attention to detail and accuracy. • Flexibility. • Adaptability. • Initiative. • Customer service orientation. WORKING CONDITIONS AND/OR PHYSICAL REQUIREMENTS Office environment. 40 hours/week. Monday – Friday, 8:30 am – 4:30 pm SALARY & BENEFITS Dependent Upon Education and Experience. Group Insurance/Benefits/Pension and employee entitlements upon completion of 3 month probationary period. DEADLINE FOR APPLICATIONS: FORWARD APPLICATION TO: Human Resource Manager Fax: 780-594- 5007 Email: [email protected] THANKS YOU FOR YOUR APPLICATION! We thank all candidates who apply and advise that only those selected for further consideration will be contacted. Preference will be given to qualified First Nations members. Dechen LP
Posted on: Mon, 24 Nov 2014 05:25:40 +0000
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