IOM VACANCY ANNOUNCEMENT Position title: Human Resources Assistant Duty station: Khartoum, Sudan Classification: G5 Type of Appointment: Fixed Term, one year with a possibility of extension Estimated Start Date: 01 January 2015 Closing Date: December 18, 2014 Context: Under the overall supervision of the Resources Management Officer and direct supervision of the National HR Officer; the successful candidate will be responsible for providing specialized assistance in human resources management and operational support. In Particular s/he will be responsible for: Core Functions / Responsibilities: 1. Participate in the selection of candidates general service category positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates. 2. Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. 3. Assists in organizing and coordinating competitive recruitment examinations. 4. Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements. 5. Assists in the preparation and verification of national staff payroll and related follow up. 6. Assists in the organization and conducts of training courses and workshops. 7. Provides logistics and administrative support to trainers. 8. Assists in reviewing and processing requests for classification. 9. Conducts exit interviews for separating staff and assists him/her in final arrangements. 10. Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. 11. Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. 12. Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in data base, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. 13. Prepares written response to queries concerning HR related matters. 14. Trains and provides guidance to new staff in the unit. 15. Perform such other duties as may be assigned. Desirable Competencies Behavioural a) Takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) takes initiative and drives high levels of performance management; d) contributes to a collegial team environment; e) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation. Technical a) Adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives; b) Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes; c) Delivers Human Resources solutions customized to the needs of IOM. Desirable Qualifications and Experience a) Bachelor’s degree preferably in Human Resources, Business Administration or related field; b) good level of computer literacy particularly in HR Systems (preferably SAP) and MS package (Word, Excel, Outlook); c) previous working experience of at least five years on similar responsibilities; d) Excellent communication skills, negotiation and organizational skills; e) ability to prepare clear and concise reports; f) good analytical skills; g) ability to work effectively and harmoniously with colleagues from different cultures and varied professional backgrounds and in stressful conditions; h) personal commitment, efficiency, flexibility and drive for results; i) excellent degree of computer skills required. j) Ability to work independently with high sense of responsibility; k) good level of computer literacy particularly in HR Systems (preferably SAP) and MS package (Word, Excel, Outlook); l) High capacity for organization, order and achievement of results. Languages Thorough knowledge of English and Arabic How to apply: Applications should be submitted by 18 December. External candidates with the required qualifications should submit an updated resume and cover letter in sealed envelope marked with “Human Resources Assistant” to the IOM Reception Desk at Amarat Street 47, House 18, Block 11OE. Att: Sudan Human Resources. Or by E-mail: [email protected]. Applicant should attached cover letter not more than one page specifying the motivation for applications. Please remember to submit copies of all supporting documents. Documents submitted shall not be returned to the applicants. Only shortlisted candidates will be contacted. Posting Period:: From 04.12.2014 to 18.12.2014
Posted on: Thu, 04 Dec 2014 12:23:36 +0000
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