Ideal Staffing Group is seeking an Executive Assistant for our client in Boston. Basic Responsibilities • Provide administrative support to multiple executives and consulting professionals • Manage calendar and appointments/meetings -Seek and pursue appointments -Organize meetings -Plan for meetings, including ensuring preparation/completion of documents -Plan and map out multi-day client/city visits • Organize client/prospect communications and marketing efforts -Develop contact lists -Manage assembly of relevant materials • Coordinate and maintain very busy meeting schedules and calendars with high profile clients across global time zones • Make travel arrangements • Create and edit PowerPoint presentations on a daily basis • Type, mail, fax, copy, and file correspondence, including client engagement letters • Prepare expense reports and daily time entries • Screen telephone calls • Maintain contact database; send various mailings to contacts • Create files, file indexes and binders • Distribute weekly mail to consulting professionals • Provide switchboard coverage when needed • Assist other administrative staff and departments, as needed • Other duties as requested by Office Manager Minimum Qualifications • High School diploma or equivalent required; college degree preferred • Minimum of 5 years prior executive administrative experience required • Previous experience serving as primary relationship interface with senior executives’ administrative staff • Advanced proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; experience with Concur preferred • Strong time management and organizational skills with an ability to prioritize • Flexibility to work overtime and weekends, as needed • Ability to thrive in a fast-paced, constantly-changing environment • Strong secretarial and organizational skills; attention to detail is critical • Good verbal and written communication skills • Ability to maintain a high level of confidentiality • Capability to quickly learn and apply new technology • Team-oriented approach, as well as ability to work independently • Cheerful and positive attitude and demeanor Interested candidates please send resumes to nancy@idealstaffinggroup
Posted on: Mon, 28 Jul 2014 21:19:18 +0000