Inverbervie Beavers/ Cubs/ Scouts/ Explorers Meeting Minutes Below summarises the meeting minutes from the 02nd October 2013 Summary of Previous Meeting – 02nd October 2013: Communications: Advertising/ Logo Competition to be implemented – posters – Co-Op/ Post Office Logo Competition agreed to include Bervie, Gourdon, Catterline and Kineff Primaries Contacts for Schools passed on (Update 30th October) Whilst being open to everyone, the winner must come from one of the groups/ be a member Brief/ Contact details will be circulated for input - £20 Amazon gift Voucher Email Distribution List: Minutes and newsletter issued to parents Link and communication on JustGiving included Website(s) have been updated (BAU) Facebook used to update on communications in addition to newsletter and email issue • Link in just giving to increase potential for ‘share’s’ Next Newsletter issue end November Fundraising: Update on Finance ~£ 9k against ~£ 25k Kincardine & Mearns Area Committee Application presented and awarded max claim of £4,000 ASDA application: Required Plumbing quote received (have the electrical quote) To discuss 30th October ~£ 6.5k set aside for equipment Robert Forbes completed the Angus KiltWalk (29th September) 50% of cash raised being put towards the Scout hut Currently at £700 (£350 for the group) Hall Committee : separate account for bills/ cleaners etc., update 30th October: ~£2,300 in account of which propose to draw £2,000 into Group funds Estimated Electricity reading looks higher than actual: will be updated Majority of bodies looking at financing for equipment vs. buildings easyfundraising.org.uk set up as fundraising point (% donation gifted to the cause – the buyer does not contribute and therefor is not spending anything in addition to the cost paid £30.02 generated !! Please continue to share link (end of Document) Additional sources of fundraising requested Fundraising/ Grant/ Award bodies On-going – Additional bodies to be identified and added to the list Tullo Wind Farm Lengthy form (St Johns, Kinneff – Wind farm) Scotrail Foundation Plan to purchase PC as do not support ‘Builds’, Independent assessor review: 2-3 week timing (Wireless Connection/ Telephone Line?) Peoples Postcode Specific lines of contact to be addressed with direct support (i.e. links within industry ++ mailshots) Fund Raising Ideation: Noted that there is significant fundraising activities currently taking place and judged better to wait until there are no other similar activities taking place. Coffee Morning: Proposal for coffee Morning welcomed. Using either School (£7/hr.) or Church Centre ((£10/hr.) November 08th – 10th or End November Display in Hall – promoting Scouting & Hall Rebuild (updated plans) Scouts/ Cubs research and display/ presentation/ projector/ display board? Stall with Cake & Candy away from the Coffee Morning Suggested Carwash (Scouts/ Cubs) Repeat event on completion of Build Suggestions requested for raising and leading on activities – please step up for any of the below or any new (School) Winter Fayre – not taking place Sponsored Walk – will postpone BBQ Penny for the Guy All details pending feedback and response Beetle Drive Bag Packing Cupcake orders: Requested and will be available 29th October Smartie Tube penny/ pound collection Update 30th October Any other suggestions for fundraisers welcomed: the above was generated from quick discussion vs. focussed input/ review Building Update: Likely to be post Library Works Building Warrant: Approved 26th August 2013 Pending Completion of reroofing of Library ~ 2 weeks post 30th October meeting Will require confirmation of start date/ plans & details on schedule Will require confirmation of content at end of build Require Plumbing Quote to progress with Grant/ Award funding process Gas mains available in hall – check required to assess if requires upgrading/ still usable/ connectable Noted Solar panel potential for roofing – to be reviewed to determine feasibility/ cost Noted 1 location for hall use (during build) not necessary as could spread over various locations. Being followed up: update on costs Oct 31st Costs to be defined (Note - Masonic Hall will incur expense i.e. cover electricity) VAT requirement As proposed use of building will be for the sole use for Guides and Scouts, purchases are officially exempt from VAT Proposed recording of re-build: digital record of takedown/ rebuild to be completed Actions: Update on start date to be communicated when received Press release to be raised – released Mearns Leader/ P&J Letter for mailshot for local businesses to be generated On basis of press release Newsletter/ minutes/ links communicated to parents ~ November issue easyfundraising.org.uk and websites – Facebook & specific Beavers/ Cubs ~ on set up Newsletter content to be summarised/ inputted Activities, events, news, (BBQ/ Walk…), any Swimming up ceremonies? Build: what is happening, add Architect plans/ Link to Building Warrant info, request for input/ support/ experience/ knowledge or background Fundraising bodies: any further additions? JustText & Paypal set up and use to be assessed as potential options for use White Goods and Equipment list to be Populated (All) Confirmation of what will be included on completion of building require (electrical/ plumbing/ cooker etc.) Separate attached Excel sheet (info/ update on Grants, existing equipment listing, equipment wish list, White goods – existing and wish list, fund raising activity list and actions – on clear out of Hall) Equipment storage – Committee members offered storage for existing/ retainable equipment List of equipment to be made, best done on clear-out of for start of build Determine Hire Cost for Halls in the area Alternative locations for meets during works ~ Masonic Hall/ Gourdon Agree alternative location for Committee Meetings (The Queens mentioned previously…) Aboyne Skateparks Committee Business Plan to be circulated Banners/ logos Follow up for sourcing of Banners ~ on completion of Logo Competition. Competition brief/ summary to be issued Update 30th October Updates Finance Cupcake/ Muffins Smarties Coffee Morning Logo Competition Next Meeting: 30th October 2013, Scout Hut, Inverbervie 1930 Start raising money for your cause today! View online version Step 1 - Start shopping Join us on Twitter and Facebook Raise donations for 1st Inverbervie Scout Group with over 2700 retailers! Many people are surprised by the amount of retailers you can shop and raise online with via easyfundraising.org.uk There are loads of top names including: Amazon, John Lewis, Argos, M&S, Tesco, Next, Dominos Pizza, Lakeland, ASOS, Apple, ASDA, thetrainline, Sainsburys, Expedia, Premier Inn, lastminute, PC World, LOVEFiLM, ebay, Debenhams, Homebase and many more! Across a wide range of categories too! Business, Entertainment, Electricals, Fashion & Beauty, Home & Garden, Insurance, Finance, Mobiles, Travel and Utilities You can buy almost anything via easyfundraising.org.uk and raise donation for 1st Inverbervie Scout Group Never miss a donation! Safe, secure, ad-free and it will remind you every time a donation is available online! Use our settings checker! Use our handy online settings guide will help ensure that you are getting your donations! Make sure your purchases are eligible Some retailers wont pay out every item you buy if in doubt go to easyfundraising.org.uk to check! © Copyright 2003 - 2012 easyfundraising.org.uk. All rights reserved. Registered Address: 34 High Street, Aldridge Walsall, West Midlands, WS9 8LZ. You are receiving this email as you have indicated that would like to receive communications from easyfundraising.org.uk. If you no longer wish to receive emails from easyfundraising.org.uk, please unsubscribe. Please do not reply to this email. Email responses are not monitored. Should you wish to contact us, please feel free to do so using our online form. easyfundraising.org.uk is a member of
Posted on: Tue, 29 Oct 2013 06:31:49 +0000
Trending Topics
Recently Viewed Topics
© 2015