Investment Firm located in midtown seeks an Administrative Assistant for an immediate permanent position. Reports to (title): 1. EVP, Chief Operating Officer, Chief Legal Officer 2. SVP, Assistant General Counsel 3. SVP, Chief Compliance Officer Job Description: The position of Administrative Assistant (AA) position entails significant interaction with numerous internal groups and requires a strong client service ethic, well-developed business judgment, and a willingness to pitch in and contribute beyond the specific described responsibilities when required. The AA is someone who is professional, dependable and discrete. A great deal of activity involves teamwork with others in the department and in other departments, but the ability to work independently with limited direction is also important. Duties & Responsibilities: • Assist with composing correspondence and other administrative duties • Assist with preparing Board of Directors materials • Complete when directed FINRA registrations and continuing education • Work with the Compliance department with annual compliance audits, regulatory audit and other tasks as assigned • Heavy calendar management, including the scheduling of professional and individual engagements • Scheduling appointments and booking conference rooms • Tracking attendance • Ordering supplies • Generating reports using excel spreadsheets • Creating PowerPoint presentations • Serving as a liaison with other departments as needed • Answering phones for 3-4 executives • Support staff in special projects • Organizing and scheduling quarterly dinner events for Board of Directors Qualifications: • 3-4 years experience as an Administrative Assistant to senior executive with the legal department of an asset management firm or equivalent combination of training and experience • Undergraduate Degree preferable or an equivalent combination of training and experience Skills: • Individual must be detail oriented and able to multi-task • Strong communication skills are essential • Superior time management skills • Must be able to work with minimal supervision • Proficiency in Microsoft Office products and Concur • Intermediate typing skills needed • Must be able to meet deadlines without sacrificing accuracy and detail • Flexibility to work extended hours as needed • Ability to discern highly confidential materials and information Please submit your resume for immediate consideration. The salary for this position is 70K base+ bonus+ paid overtime.
Posted on: Wed, 05 Feb 2014 17:12:42 +0000