JOB OPPORTUNITY to fill the following posts in the Office of the Parliamentary Counsel, Ministry of Justice: 1. Deputy Chief Parliamentary Counsel (JLG/LO 6), salary range $3,783,652- $4,497,573 per annum and any allowance(s) attached to the post; 2. Senior Parliamentary Counsel (JLG/LO 5), salary range $3,151,539 - $3,746,190 per annum and any allowance(s) attached to the post; 3. Parliamentary Counsel (JLG/LO 4), $2,625,031 - $3,120,336 per annum and any allowance(s) attached to the post; 4. Legislative Editor (JLG/LO 1), salary range $1,139,421 - $1,354,413(Q.B); $1,516,942 -$1,803,168 per annum and any allowance(s) attached to the post; 5. Executive Secretary 1 (OPS/SS 4), salary range $878,592 - $1,044,370 per annum and any allowance(s) attached to the post. 1. Deputy Chief Parliamentary Counsel (JLG/LO 6) Job Purpose Under the general direction of the Chief Parliamentary Counsel, the Deputy Chief Parliamentary Counsel is required to assist with the overall administration of the Department. Assist with managing the assignment of tasks given to Legal staff and other Administrative staff. Draft complex legislation on the direction of the Chief Parliamentary Counsel. Represent the Jamaican Government at regional and international conferences and meetings called by Ministers in relation to legislation within their respective portfolios. Key Responsibilities Assists with the approval of drafts and advisory opinions before dispatch to client Ministries; Assists with the assessment, review and, where necessary, revision of all Bills before approval of their presentation to the Legislation Committee and the Cabinet (including the Honourable Attorney General); Assists in the undertaking of direct drafting of very complex or highly sensitive legislation, especially when very urgently required; Gives advice to client Ministries and Departments on legal and legislative issues relating to drafting and interpretation of laws; Attends sittings of the Houses of Parliament and Committees thereof; Prepares, on request, draft Bills (Primary Legislation); Conducts any necessary legal or legislative research into matters concerning proposals for legislation; Gives advice to Ministries, Departments and other Government Agencies in relation to proposals for Legislation currently being drafted; Attends meetings with client Ministries in relation to proposals for Legislation and Legislation being prepared; Attends Legislation Committee Meeting, upon request and when draft Bills are being examined; 2/… -2- Comments on draft Cabinet Submissions, Ministry Papers, White Papers, etc. containing proposals for Legislation; Attends Parliament during the examination of draft Bills; Attends and participates in Parliamentary sittings of Joint Select Committees of Parliament during the examination of draft legislation, including but not limited to, Joint Select Committees on Private Bills; As part of the process of the preparation of draft Bills and subsidiary legislation, advises:- Parliament (and, on occasion, Gordon House staff); Sponsoring Ministries (and, sometimes, other affected or interested Ministries); Departments of Government; Statutory Bodies; Executive Agencies; and other public bodies, such as Parish Councils, Municipalities, etc. on matters relating to proposed legislation; Attends and hosts inter-agency meetings relating to proposed legislation; Attends sittings of the Houses of Parliament and Committees thereof; Represents Jamaica at local, regional and international meetings, workshops and conferences; Where required, supervises junior Counsel, administrative, secretarial and other staff; Acts as Chief Parliamentary Counsel or the Officer-in-Charge (OIC), as may from time to time be required. Required Skills/Competencies Expert legislative drafting skills Excellent oral and written communication skills Expert knowledge of management principles, human resource management procedures and public sector administration Excellent research and analytical skills Excellent time management skills Ability to work under pressure Proficient in the use of relevant computer applications Minimum Required Qualification and Experience Masters of Laws Degree (LLM) in legislative drafting Post Graduate Diploma/Certificate in Legal Education Minimum of ten years’ experience in the legal field – with experience particularly in legislative drafting At least five (5) years’ experience in a senior management position 2. Senior Parliamentary Counsel (JLG/LO 5)) Job Purpose Under the general direction of the Chief Parliamentary Counsel, the Senior Parliamentary Counsel conducts legislative research, prepares draft legislation regarding proposals for legislation (primary and subsidiary). Advises on Cabinet Submissions for draft legislation. Advises Parliament, sponsoring Ministries/Departments, Statutory Bodies and Executive Agencies as it relates to proposed draft legislation as well as attends sittings of Parliament, Legislation Committee Meetings, Joint Select Committees of Parliament and Conferences and sittings of various Government Agencies. Key Responsibilities Conducts legal or legislative research into matters concerning proposals for legislation ; Prepares, on request, of draft subsidiary legislation (including but not limited to, draft proclamations, rules, regulations, orders, notices, notifications, resolutions (parliamentary as well as legislative), etc.); Provides advice to Ministries and Departments in relation to proposals for Legislation currently being drafted; Attends meetings with client Ministries in relation to proposals for Legislation and Legislation being prepared; Attends Legislation Committee Meetings, upon request and when draft Bills are being examined; Comments on draft Cabinet Submissions, Ministry Papers, White Papers, etc. containing proposals for Legislation; 3/… -3- Attends at Parliament during the examination of draft Bills; Attends and participates in Parliamentary sittings of Joint Select Committees of Parliament during the examination of draft legislation, including but not limited to, Joint Select Committees on Private Bills; As part of the process of the preparation of draft Bills and subsidiary legislation, advises: – Departments of Government; Statutory Bodies; Executive Agencies; Other public bodies, such as Parish Councils, Municipalities, etc. on matters relating to proposed legislation. Attends and hosts inter-agency meetings relating to proposed legislation; Attends sittings of the Houses of Parliament and Committees thereof; Represents the Office at local and regional meetings, workshops and conferences; Supervises junior Counsel where required; Acts as Deputy Chief Parliamentary Counsel or the Officer-in-Charge (OIC), as may from time to time be required. Required Skills/Competencies Excellent oral and written communication skills Excellent time management organizing skills Excellent research and analytical skills Ability to work under pressure Proficient in the use of relevant computer applications Minimum Required Qualification and Experience Masters of Laws Degree (LLM) in Legislative Drafting/Post Graduate Diploma in Legislative drafting Bachelor of Laws Degree (LLB) Certificate in Legal Education Minimum of seven (7) years’ experience in the legal field with experience in legislative drafting 3. Parliamentary Counsel (JLG/LO 4)) Job Purpose Under the general direction of the Chief Parliamentary Counsel, the Parliamentary Counsel conducts legislative research, prepares draft legislation regarding proposals for legislation (primary and subsidiary). Gives advice on Cabinet Submissions for draft legislation. The incumbent also provides advice to Government Ministries, Departments/Agencies as it relates to proposed draft legislation as well as attending sittings of Parliament, Legislation Committee meetings, Joint Select Committees of Parliament and conferences and sittings of various Government Agencies. Key Responsibilities Prepares, on request, draft Bills (Primary legislation); Conducts any necessary legal or legislative research into matters concerning proposals for legislation; Prepares on request, draft subsidiary legislation (including but not limited to, draft proclamations, rules, regulations, orders, notices, notifications, resolutions (parliamentary as well as legislative), etc.); Represents the Office at local, regional meetings, workshops and conferences. Advises Ministries and other Government Departments on legal and legislative issues arising in relation to proposed draft legislation; Attends meetings of the Legislation Committee, accompanied by the Chief Parliamentary Counsel, for detailed examination of Bills submitted to that Committee; Attends:– sittings of Parliament, on the invitation of the relevant Minister when a Bill is being debated; meetings of Joint Select Committees of Parliament, in relation to Bills being examined by such Committees. 4/… -4- Required Skills/Competencies Excellent oral and written communication skills Excellent time management and organizing skills Excellent research and analytical skills Ability to work under pressure Proficient in the use of relevant computer applications Minimum Required Qualification and Experience Masters of Laws Degree (LLM ) in Legislative Drafting/Post graduate Diploma in Legislative drafting Bachelor of Laws Degree (LLB) Certificate in Legal Education Minimum of five (5) years’ experience in the legal field with experience in legislative drafting 4. Legislative Editor (JLG/LO 1) Job Purpose Under the direction of the Deputy Chief Parliamentary Counsel, the Legislative Editor formats, edits the draft legislation and proofreads documents to be sent to the printers. Assists with conducting legal research regarding proposals for legislation. Undertakes the training of other Support Services Officers. Oversees the maintenance of the Office Library and ensures that legal research publications are current and updated as necessary. Key Responsibilities Assists in proofreading and editorial checking of draft Bills and other confidential documents such as draft proclamations, rules, regulations, orders, notices, notifications, resolutions (parliamentary as well as legislative), etc. Conducts as necessary, legislative research into matters concerning proposals for legislation (primary and subsidiary) using appropriate computer-based research tools; Reads amendments into Acts and or draft Bills as necessary; Formats and scans draft Bills when required; Undertakes training of new employees in editorial checking; Oversees the maintenance of the Office Library, ensuring that legal research publications are current and updated as necessary; Performs additional tasks assigned from time to time. Required Skills/Competencies Excellent oral and written communication skills Excellent time management skills Excellent research and analytical skills High level of word processing skills coupled with sound knowledge of Microsoft Office products, in particular Word and on-line research capabilities Highly developed organizational skills with specific attention to details Ability to train other staff in the duties of the position Ability to work under pressure and meet critical timelines, with limited supervision Minimum Required Qualification and Experience A Bachelor’s Degree in the Liberal Arts or Diploma in Paralegal Studies Minimum of five (5) years’ experience in the legal support field with experience in performing editorial services 5/… -5- 5. Executive Secretary 1 (OPS/SS 4) Job Purpose To provide secretarial and administrative support to the Deputy Chief Parliamentary Counsel. Key Responsibilities Arranges meetings and conferences and ensures that recordings of the proceedings are done; Prepares and formats legislation; Annotation of legislation; Reproduces in the correct format, a variety of documents as instructed by the Deputy Chief Parliamentary Counsel; Re-routes correspondences to relevant officers/departments; Conducts research, prepares related documentation, background information, agenda, provides logistical support, and ensures follow-up activities; Monitors incoming calls/clients, routes and directs accordingly; Schedules appointments/conferences and briefs the Deputy Chief Parliamentary Counsel on the matter before confirming the meetings; Makes travel arrangements for the Deputy Chief Parliamentary Counsel; Liaises with internal/external customers (local & overseas) in order to give/receive information as directed by the Deputy Chief Parliamentary Counsel; Maintains a system for the control and safe keeping of classified, confidential documents and files; Drafts correspondences as directed by the Deputy Chief Parliamentary Counsel; Performs any other related duties as instructed by the Deputy Chief Parliamentary Counsel. Requires Skills/Competencies Excellent oral and written communication skills Excellent interpersonal skills Excellent planning and organizing skills Excellent time management skills Proficient in the use of relevant computer applications Ability to maintain integrity and confidentiality Minimum Required Qualification and Experience Two (2) or more CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four (4) to five (5) years’ general office experience; Or Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four (4) to five (5) years’ general office experience; Or Successful completion of the Certified Professional Secretary course; proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE O’Level; training in the use of a variety of software applications and four (4) to five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development. 6/… -6- Special Conditions Associated with the Job Work beyond normal office hours Applications accompanied by resumés should be submitted no later than Friday, 17th January, 2014 to: Senior Director Human Resource Management and Administration Ministry of Justice NCB South Towers 2nd Floor, Oxford Road Kingston 5 Please note that only short listed applicants will be contacted. Additional information on the duties and responsibilities of these positions can be obtained from the Senior Director, Human Resource Management and Administration in the Ministry of Justice.
Posted on: Thu, 16 Jan 2014 01:37:50 +0000
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