JOB: Program Officer Community Health Alliance Kampala, Central Region, Uganda Job Description Reports to: Program Manager: SRHR Integration Job summary: The holder of this position will support technical staff in implementation of Link Up and CHAU related projects. But will also initiate, manage, maintain a resource centre for Link Up and CHAU including the common file and website. Specific responsibilities: • Provide primary administrative support and program support to ED and technical staff and ensure timely support. • Assist in preparation for all offi ce meetings, document meetings and support in departmental meeting minutes • With guidance from technical staff support training/workshop preparations, seminars and or related activities by making sure materials, equipment and stationery are packed and delivered to venues. • Maintain appropriate programme files, ensuring that fi ling system is developed for various projects and activities. Developing filing indexes for all projects in close collaboration with technical staff and keep upto-date files • With guidance from technical staff support the compilation of the reports to include photocopying, binding, and distribution to various stakeholders. • Support in the establishment and maintenance of an information resource center for Link Up and other CHAU projects. Regular update of the resource center with new information plus updating the library index and re-organize resource center from time to time disposing of information that is no longer required. • Help staff, partners, and visitors access information from the library and track all borrowed information from the library, to ensure return at an appropriate time. • Supervise the Resource Center and maintain a catalogue of available materials and their status to facilitate easy access of data/ information and coordinate the ordering, receipt, distribution and renewal of subscription of journals and books required for all programmes. • Review records and documents in the resource center, weed inactive materials and dispose of obsolete records. Manage the archives and promote preservation of the heritage of the organization • Collate travel plans on a monthly basis from all staff and arrange support accordingly. • Manage program workshops/events and liaise with staff and finance department and ensure all the logistics support for venue, invitations, funds, transport and accommodation. • Coordinate and in consultation with relevant staff schedule meetings to include staff meetings and technical review meetings and ensure proper filing of the minutes. • Provide primary administrative support to the Country Program Manager, Finance and Operations Manager and program support to technical staff and ensure timely support. • Coordinate and facilitate information flow and follow up with programs and finance and administration department logistics to include hotel and flight bookings, airport pick up and transportation in country for NY colleagues and other related staff. • Preparing purchase requests for country office supplies and commodities and maintain continuous supply to facilitate workshops, routine office requirements and special events. • Liaison with partners and districts for follow up reports and outstanding accountability as directed by technical and financial staff • Support program data entry and documentation as and when required Qualification, experience and certification: • A minimum of a Bachelor’s degree in Humanities or Diploma in related field. • Good documentation and achieving is required • Five years of experience in a similar or related position. Knowledge, skills and abilities: • Documentation skills including writing reports, minutes and fi ling documents • Excellent communication skills. Good command of English language and ability to work in multi-cultural settings. • Excellent interpersonal • Good personality and ability to handle multiple tasks. • Demonstrates a willingness to learn and widen his/her skills • Willing to perform any other duties as may be assigned from time to time How to Apply 1. Suitable candidates for the above post should submit applications with detailed curriculum vitae, copies of academic certificates, name and address of three referees and a day time contact telephone number to the International HIV/AIDS Alliance offices addressed to: The Executive Director, Community Health Alliance, Plot 19, Kawalya Kaggwa Close, Kololo P. O. Box 40333, Kampala Email: [email protected] 2. Please note that only short listed candidates will be contacted The Community Health Alliance is committed to equal opportunities and welcomes applications from appropriately qualified people from all sections of the community. Persons openly living with HIV/AIDS are particularly encouraged to apply.
Posted on: Wed, 24 Jul 2013 21:28:16 +0000
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