JOBS in GOLDEN LAND Program Officer Title: Program Officer Number of Opening: One Only Duty Station: Bawlakhe Office Duration: 12 months full time initially (with three month probation) Renewable subject to satisfactory work performance and fund availability Position Summary: Under direct supervision of the Township Manager, Program Officer is responsible for regular day to day implementation, supervision, management, documentation, reporting of administrative, financial and program operation activities directly implemented by Pact Myanmar, as well as to represent Pact in coordinating with partner agencies of Shae Thot Program in the assigned Township. In collaboration with monitoring and evaluation staff, s/he will create a comprehensive and supportive supervision system with partners to support program quality monitoring and improvement through development and operationalization of tools/resources, regular program monitoring visits and in-depth project reviews. Key Relationships: Supervised by: Township Manager (Kayah) Supervises: Township Admin and Finance Assistant, Township Monitor, Team Leader (MCH), Community Facilitator. Coordinates: With whom On what • Township Government personnel • partner agencies in township • Shae Thot Sr. Program Officer (Admin/ HR and Finance) • Coordination and relationship building with external stakeholders and partner agencies • Human resource management, general office administration, procurement and financial management of township office • Policies and procedures compliance/improvement SPECIFIC DUTIES AND RESPONSIBILITIES: 1. Management and Supervision • Provide technical guidance, supervision and management support on a sustained basis to the MCH Team Leaders, Township Finance and Admin Assistant, Community Facilitators as per guidance from Township Manager. • Support the field implementation team to set the township monthly work plan and give support for achievement as per plan in timely and qualitatively. • Support Village Change Agent Committee, Maternal and Child Health Defenders (MCHD), Village Health and Development Fund (VHDF) Management Committees, other community groups. • With assistance from Township Finance and Admin Assistant, submit the financial requisition and financial statement in approved budget line in line with activities work plan and keep all the financial report in auditable manner following donor and Organizational Policies. Moreover, keep track of distribution of any materials to the communities using proper check lists and stock lists, and regularly update staff list, inventory list and other documentation as required. Expected Results Township field implementation team receive effective support for intervention program implementation as per work plan qualitatively. Township activities and communities’ activities are produced in line with Program Goal. Township Finance and Admin Assistant receive the effective support on Financial and Administrative procedures and supervision. Township Finance and Admin system operate in the standard procedure and files and documents are kept in the auditable manner and follow donor compliance. A well-organized and result-oriented Township/l Office, functioning effectively and efficiently. 2. Coordination and Integration • Develop/Improve and sustain an effective coordination with key stakeholders, including partner agencies • Liaise and coordinate with local authorities, government agencies, partner agencies and other stakeholders to address issues related to program implementation in assigned township, and assist Pact’s program, technical, grants, finance, and administration teams to interact/communicate with partners • Ensure different program sectors in the township (Maternal and Child health, WASH and Livelihood) are well integrated and complementing each other • Act as Pact’s focal point of contact for partners at township level, and represent Pact in appropriate gatherings, meetings, forums etc. at village and township levels Expected Results Effective and fruitful coordination and communication with key stakeholders are developed/improved and sustained. Regular reports are generated and submitted to township level officials in a timely manner, as per guidance from Rangoon. Monthly Township meeting is conducted for more sector integration. 3. Monitoring, Evaluating and Reporting • With assistance from Township Monitor, maintain an updated and accurate computerized program monitoring system and supervise the data quality by working together with field team with good data quality management status. • Collect, analyse and report program performance and success/failure at the village and township level, with assistance from Township Monitor • Ensure timely preparation and delivery of all internal reports (program, financial and ME). All submissions must be on time following standard procedure. • Identify potential and existing obstacles through continuous monitoring of program activities; facilitate dialogue between actors to seek solutions to these obstacles and ensure smooth functioning of the program • Prepare meeting minutes for coordination meetings with government officials and partner agency, submit in a timely manner to Program Manager; Expected Results Township Monitor receives the effective support to establish and maintain the Standard M&E system. Township M&E files and documents are kept in the good data quality management system. Timely submission of all program, financial and M&E reports and meeting minutes to Program Manager in timely manner. 4. Others • Integrate the practice of Appreciative Planning and Action into program methodology and team building, and ensure a harmonious and productive working environment in the office • Maintain a friendly, professional and enabling working environment in the project office and facility at Township level, fulfilling the requirements set by Pact • Undertakes other related tasks and responsibilities, as needed, assigned by Shae Thot Deputy Program Coordinator. Minimum Requirements: • Minimum two years’ management experience with development or humanitarian community, preferably with an international NGO; • Work experience in rural activities. • Excellent writing and communications skills including simple report writing in Burmese. • Fluency in English is essential; • Excellent training skills when working with CBOs, with excellent track record of managing workshop activities at village level; • Able to work flexible hours as needed, and without constant or close supervision; • Excellent time management skills; • Result oriented and target driven; • Able to work with team, lead the team to be more pro-active and motivated, and assist team members for overcoming any foreseen or unforeseen problems; • Must be able to comply with management’s decisions for possible transfer to work in other townships for the best interest of program and its management. Click the following link for detailed information>>> bit.ly/1CcU3Br
Posted on: Tue, 13 Jan 2015 10:38:37 +0000
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