Job Title:Administrative Support Assistant Department:Department Of Veterans Affairs Agency:Department of Veterans Affairs - Agency Wide Job Announcement Number:VR 1048934 MP-14-25 PP SALARY RANGE: $39,271.00 to $51,047.00 / Per Year OPEN PERIOD: Tuesday, February 11, 2014 to Tuesday, March 04, 2014 SERIES & GRADE: GS-0303-06 POSITION INFORMATION: Full Time - Permanent PROMOTION POTENTIAL: 06 DUTY LOCATIONS: 1 vacancy in the following location: Long Beach, CA WHO MAY APPLY: Status Candidates (Merit Promotion and VEOA Eligibles) SECURITY CLEARANCE: Confidential SUPERVISORY STATUS: No JOB SUMMARY: VA LONG BEACH HEALTHCARE SYSTEM lh4.ggpht/_JVlBQLJmrjQ/Svj2XXnuXkI/AAAAAAAAACI/42CcZJB7YM8/s576/inter-header-banner.jpg YOU CAN MAKE A DIFFERENCE POSITION TITLE: ADMINISTRATIVE SUPPORT ASSISTANT, GS-0303-06 Position Description #600-91120 VR 1048934 MP-14-25 PP To fulfill President Lincolns promise – To care for him who shall have borne the battle, and for his widow, and his orphan – by serving and honoring the men and women who are Americas Veterans. How would you like to become a part of a team providing compassionate care to veterans? TRAVEL REQUIRED · Not Required RELOCATION AUTHORIZED · No KEY REQUIREMENTS · Applications will be accepted from US Citizens from current and former · competitive service Federal employees, Veterans & people with disabilities. · Subject to a background/suitability investigation and a physical. · Work Schedule: Full Time (M-F). · Vacancy Identification Number (VIN 1048934): (Include on all documents). DUTIES: This medical center operates 24 hours, seven days per week and you may be required to work days, evenings, nights, holidays, and/or weekends, to include modification in shifts and/or tours of duty, to meet medical center and patient care needs. DUTIES: The incumbent is responsible for Utilization Management and Transfer Office Reports. This includes working with, training, and directing data entry clerks; processing, compiling, computing, basic analysis and reconciliation, and editing of statistical data. The incumbent is responsible for determining that accurate relationships exist between ward and provider assignments, as well as appropriate InterQual criteria pertaining to level of care. InterQual is the national criteria for admissions and continued stay eligibility. In this capacity, incumbent works with National UM Team in developing, testing, implementing, and utilization of NUMI, FBCS and VSSC applications. The incumbent is responsible for maintaining excellent communication between and with National Team, Veterans Integrated Service Network (VISN), local professionals, and data entry staff. The incumbent is responsible for creating and designing report formats and database structures for planned new dashboard development. He/she prepares data for reports and presentations using PowerPoint, Word, Excel or other software applications.Reports are utilized to determine InterQual compliance percentages and reasons for failure; reports may be used for provider evaluations or ratings; and may also be used by Executive Management to determine action plans for the Medical Center including adding, deletion of programs offered, training needed, or changes in resource management. Transfer, Consult, and FBCS statistics that are compiled and managed by the Program Assistant are utilized locally, at the VISN level, and nationally to determine timeliness and movement statistics, and are also used in Medical Center performance measures. The database data are also used by VISN and Central Office for calculating compliance statistics and comparison data to VAs nationwide. TRAVEL, RELOCATION AND BONUS INFORMATION - Relocation Expenses Are Not Authorized - Relocation Incentive May Be Authorized - Recruitment Incentive May Be Authorized QUALIFICATIONS REQUIRED: GS-06: Requires one (1) year of specialized experience equivalent to GS-05. Specialized Experience is directly related to the position to be filled and which has equipped the candidate with the particular knowledge, skills, and abilities to perform successfully the duties of that position, and that is typically in or related to the work of the position. Specialized experience can be defined as the experience processing, compiling, computing, performing basic analysis and reconciliation; creating and designing report formats and database structures; obtaining data collection and transfer of patients, and demonstrating a working knowledge of Government-wide, Agency and facility procedures and requirements in various administrative areas such as patient, transfer, patient travel eligibility and resources for transportation, and fee basis funding for medical services. TIME IN GRADE: Time-In-Grade is the 52-week requirement Federal employees in competitive service General Schedule (GS) positions at GS-5 and above must serve before they are eligible for promotion (advancement) to the next grade level. (5 CFR 300.604). Candidates must meet the one (1) year time-in-grade requirement by the closing date of this announcement. For more information on these qualification standards, please visit OPMs web site at opm.gov/qualifications. Unofficial transcripts required whenever qualifying based on education. Education must demonstrate the knowledge, skills, and abilities necessary to do the work. A transcript or course listing must be submitted with your application if you are basing all or part of your qualifications on education. APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. *** This section evaluates your knowledge, skills and abilities to perform the duties of this position. For each task below, choose the statement from the online assessment tool that best describes your experience and/or training. If you are not applying online, please darken the oval corresponding to that statement in Section 25 of the Occupational Questionnaire (Form 1203 FX). Please select only one letter for each item 1. ABILITY TO UTILIZE A VARIETY OF COMPUTER SOFTWARE TO PRODUCE REPORTS AND PRESENTATIONS, MAINTAIN CALENDARS AND PREPARE WRITTEN MATERIAL. 2. ABILITY TO PLAN, COORDINATE, AND ORGANIZE ADMINISTRATIVE ACTIVITIES. 3. ABILITY TO WORK EFFECTIVELY AND EFFICIENTLY WITH PEOPLE FROM A VARIETY OF BACKGROUNDS AND WITH VARYING LEVELS OF UNDERSTANDING, AND IN AN ENVIRONMENT WITH NUMEROUS DEMANDS AND PRIORITIES, PARTICULARLY DURING EMERGENCIES. 4. KNOWLEDGE OF PATIENT ELIGIBILITY, ENROLLMENT, CO-PAY AND PROVISION OF CARE. Veterans Preference: When applying for Federal Jobs, eligible veterans should claim preference on their application or résumé. Applicants claiming 10-point preference must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted 5 points tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 prior to appointment to document entitlement to preference. For more information on Veterans Preference, please visit opm.gov/veterans/html/vetsinfo.asp. HOW YOU WILL BE EVALUATED: Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. BENEFITS: Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional dollars and cents benefits, we offer a range of benefits to help balance work and life. For more information please visit us at www4.va.gov/JOBS/Job_Benefits/benefits.asp. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. OTHER INFORMATION: WHO MAY APPLY: Status Eligibles - Current and former permanent Federal Employees eligible for Reinstatement, Reassignment, and Transfer [Must upload a copy of their most recent/last Notification of Personnel Action (SF-50) into MyPortfolio under MyUSAJOBS]. *Status Eligibility - opm.gov/employ/students/fedhire.asp#meaning Veterans Employment Opportunity Act of 1988 - Preference eligibles OR veterans who have been honorably discharged after substantially completing 3 or more years of continuous active service are eligible to apply under this authority. You must include a copy of your DD-214 for the period of service for which you are claiming eligibility, and which shows character of service or type of discharge [Must upload a copy of their most recent/last Certificate of Release or Discharge From Active Duty (DD-214) into MyPortfolio under MyUSAJOBS]. *VEOA - https://opm.gov/Strategic_Management_of_Human_Capital/fhfrc/FLX02020.asp#item3 *VETERANS’ PREFERNCE - opm.gov/staffingPortal/Vetguide.asp#2When Veterans Recruitment Act (VRA) -*VRA - https://opm.gov/Strategic_Management_of_Human_Capital/fhfrc/FLX02020.asp#item1 30% or More Disabled Veterans - *30% - https://opm.gov/Strategic_Management_of_Human_Capital/fhfrc/FLX02020.asp#item2 Employment Programs for People with Disabilities - Schedule A Authority - opm.gov/disability/mngr_3-13.asp The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) website at opm.gov/rif/employee_guides/career_transition.asp#ctap. [Must upload a copy of their Reduction In Force (RIF) documentation into MyPortfolio under MyUSAJOBS] HOW TO APPLY: To apply for this position: You must provide a complete Application Package which includes: 1. Your Résumé or Optional Application for Federal Employment (OF-612) opm.gov/forms/pdf_fill/of612.pdf. 2. Declaration for Federal Employment (OF-306) opm.gov/Forms/pdf_fill/of0306.pdf. 3. A complete Online Assessment Questionnaire or responses to your (KSAs) View Occupational Questionnaire. 4. Supporting Documents (DD-214 / SF-50 / Schedule A Letter) *Must upload into your MyUSAJOBS account under the MyPortfolio section. 5. Unofficial college transcripts are required when substituting education for experience. 6. Demographic Information on Applicants Form (OMB-No. 3046-0046) is an optional form used as a tool in examining the fairness and inclusiveness of the Federal governments recruitment efforts dodig.mil/JOBS/SESDemongraphicInfo.pdf. To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. Note: To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you. If you cannot apply online: You must provide a complete Application Package which includes: 1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire, 2. Print this 1203FX form (federalgovernmentjobs.us/forms/opm1203fx.pdf) to provide your response to the occupational questionnaire, and 3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission. To fax supporting documents you are unable to upload to an already submitted application: 1. Complete this cover page staffing.opm.gov/pdf/usascover.pdf including the job announcement Vacancy ID or VIN number (VR 1048934 MP-14-25 PP). 2. Fax your documents to (478)757-3144. REQUIRED DOCUMENTS: The following documents are required:· · Résumé or Optional Application for Federal Employment (OF-612). federaljobs.net/images/of612.pdf · Declaration for Federal Employment (OF-306). opm.gov/Forms/pdf_fill/of0306.pdf · Responses to the questionnaire. (Online Online Questionnaire) or (Faxed View Occupational Questionnaire). · Veterans Preference documentation (DD-214 or equivalent, SF-15 and VA Letter, as appropriate). SF-15 - opm.gov/forms/pdf_fill/sf15.pdf · Former/Present Government Employees (SF-50 - Notification of Personnel Action). · People with Disabilities (Schedule A Letter). · Unofficial college transcript if substituting college education for the experience requirement. (An official college transcript will be required before being hired.). · Demographic Information on Applicants (OMB-No. 3046-0046). *OPTIONAL dodig.mil/JOBS/SESDemongraphicInfo.pdf. AGENCY CONTACT INFO: Patricia A. Padilla Phone: (562)826-5651 TDD: 562-826-8000 Email: [email protected] Agency Information: VHA Long Beach HCS Human Resources Management 5901 E 7th Street Do Not Mail Applications Long Beach, CA 90822 USA WHAT TO EXPECT NEXT: After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined. Control Number: 361468300
Posted on: Tue, 25 Feb 2014 04:06:39 +0000