Job Title: Paralegal Administrator Location: Old Brookville, NY FLSA Status: Exempt Job Number: 146-14 Coll-CTCUNY Contact: hr@banfi POSITION STATEMENT: This position is responsible for all paralegal and administrative duties as assigned by the General Counsel in order to provide precise and confidential assistance in all administrative matters concerning the legal and executive departments of the company. ESSENTIAL DUTIES AND RESPONSIBILITIES: Current duties may be changed if job requires and/or additional duties may be assigned if necessary Correspondence, e-mails, filing and phone calls as requested by the General Counsel. Collaborate on a variety of supplier, wholesale and retail customer, consumer, corporate, regulatory, real estate and Ownership matters. Maintain Corporate Books for all entities • prepare annual minutes for all corporate entities • respond to compliance requests and filings • work with the General Counsel on needed stock certificates, membership certificates, etc. • work with the General Counsel on special minutes and resolutions as required Sales and Marketing Compliance assistance, as directed by the General Counsel • research and prepare reports for Sales Department questions regarding distributors, franchise markets and control states • research and prepare reports for Marketing Department questions on advertising, social media, coupons, trade practices, etc. • work with the General Counsel on Marketing Department label approval process to assist as needed Banfi Vintners Foundation: • assume the position of Secretary of the Foundation • administrative liaison between the Foundation’s executive director and the organizations requesting donations; attend to 501(c)(3) letters; receipts • coordinate with marketing and sales departments on correspondence and special needs • maintain and update Foundation reports using Excel and Quicken programs and submit to the Executive Director and chief financial officer monthly • prepare the Foundation’s Annual Minutes including entire list of the year’s donations and sign as Secretary 2 Distributor Agreements • prepare annual Distributor Agreement renewals, in addition to new appointments and terminations • work with sales force to secure goals to be incorporated in each distributor’s renewal agreement • forward Banfi’s Standard Distributor Fact Sheet to new distributors; obtain copies of their current Federal basic importer’s permit, Wholesaler’s License, completed Credit Application and most recent certified financial statement • when all information is returned, complete a Distributor Agreement with territories and goals and forward to new distributor • when the Distributor Agreement is signed and returned, forward to Accounting, Customer Service and Import Departments and the string of executives to be notified Banfi Broker Agreements • obtain commission rates from chief financial officer, obtain case goals from sales reps, prepare agreements and forward electronically, if possible • upon receipt of signed agreement, notify all concerned electronically Advisory Board Meetings • Work closely with the General Counsel • Arrange and handle all aspects related to meeting including flight arrangements, hotel accommodations, work with Hospitality • Arrange for meals and special needs of Board Members while on site. Cover the Executive Desk when necessary, including the phones, and handling the mail and faxes Screen incoming telephone calls for the General Counsel QUALIFICATIONS: EDUCATION and/or EXPERIENCE, SKILLS • At least 4 years of college education, or the equivalent including paralegal training at an ABA-approved school • Must be proficient in Microsoft Office and Quicken, as well as be able to fax, scan and e-mail • Must possess excellent written and oral communication skills • Being a Notary Public is necessary; can obtain license on the job ADDITIONAL REQUIREMENTS Good time management skills, including flexibility to work outside the standard 9 am – 5 pm, Monday-Friday business hours of the office when needed.
Posted on: Fri, 07 Mar 2014 04:32:57 +0000
Trending Topics
Recently Viewed Topics
© 2015