Job Vacancies: Administrative Clerk Location: Bintulu Prefer Female Qualification: Cert/ Fresh Graduated/ Diploma in Management/ Business Company: Sinetti Engineering Sdn Bhd Those Interested can email your Curriculum Vitae to; jackson@sinettiengineeringsdnbhd. Cheers. (The way that the position contributes to and impacts on the organization) The Administrative Clerk reports to the Senior Administrative Officer and is responsible for providing secretarial, administrative and clerical services to the First Nations Office. RESPONSIBILITIES (Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.) 1. Provide secretarial and administrative support in order to ensure effective and efficient office operations Main Activities: Types agendas for meetings Prepares meeting packages and distributes to Council Members at least two days prior to the meeting Attends, records and transcribes minutes of all First Nation Meetings Transcribes formats, inputs, edits, retrieves, copies and transmits correspondence, documents, data and graphics Word processes all manuscripts, letters, documents and proposals Records, date stamps and distributes all incoming mail Processes outgoing mail Compiles and maintain an up to date telephone directory of numbers and addresses Files all correspondence Updates the bulletin board by posting and removal of outdated materials Ensures the Administrative Offices, Reception Area and Council Chambers are kept clean and organized 2. Provide receptionist services Main Activities: Greet and assist visitors in a courteous manner Answer phones in a courteous manners Record messages accurately Direct calls and respond to inquiries Makes appointments Provides information of as general nature 3. Perform other related duties as required KNOWLEDGE, SKILLS AND ABILITIES (The knowledge, skills and attitudes required for satisfactory job performance) Knowledge The incumbent must have proficient knowledge in the following areas: knowledge of office administration ability to maintain a high level of accuracy in preparing and entering information Skills The incumbent must demonstrate the following skills: excellent interpersonal skills team building skills analytical and problem solving skills decision making skills effective verbal and listening communications skills attention to detail and high level of accuracy very effective organizational skills effective written communications skills computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level stress management skills time management skills Personal Attributes The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes: be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience. Equivalencies will be considered.
Posted on: Fri, 11 Jul 2014 05:50:47 +0000
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