Jobs Abbottabad Online provide you all jobs available in entire Hazara including Abbottabad, Haripur, mansehra, Battagram, Torger and Khoistan. Sungi Jobs Currently Sungi is seeking committed and energetic candidates for in Liaison Office, Islamabad for the following positions. Detailed job description with the skills & competencies required for the job is summarized below: Admin & Logistic Assistant (Woman/Man) [1 Position] Location: Liaison Office, Islamabad MAIN TASKS AND RESPONSIBILITIES: 1. Be responsible for all the administrative functions of the Sungi under the supervision of the Head of Administration; 2. Submit daily, weekly, monthly and quarterly progress reports; 3. Assess office needs, in terms of expendable and non expandable equipment, obtain tenders where necessary, prepare comparative statement with recommendations for procurement; 4. Maintain an inventory (including location) of all non expandable equipment and furniture; 5. Maintain stock registers for stationary, making periodical review of store and office needs; 6. Be responsible for office security and other office maintenance and service agreements, management security, operation of maintenance of the vehicle fleet of the project; 7. Assist the project manager in supervising the general support staff; 8. Assist the project manager in supervising the drivers in their work performance, log books, vehicle maintenance and servicing, attendance; 9. Checking and keeping of all agreements, records related to office premises and rented vehicles of the project; 10. Develop and maintain an accessible and user-friendly record keeping and retrieval system of project administrative files, records, data in relation to all administrative and personnel matters; 11. Any other assignment given by supervisor. ESSENTIAL QUALIFICATIONS: Qualification: Graduation Experience: 2 year relevant experience Required skills: • Computer Literacy (MS Office) • Gender sensitization • Technical Report Writing Skills • Communication Skills & Conflict management • Others (Self-driven, results-oriented, planner, mature, honest & Hardworking, comfortable to visit within and out side the country, reliable, tolerant, determined, empathic, flexible, accountable, and team-player. CAREER OPPORTUNITIES Sungi Development Foundation endeavors to bring about policy and institutional changes by mobilizing and empowering deprived and marginalized communities with a view to creating an environment in which communities at the local level are able to transform their lives through the equitable and sustainable use of resources. Founded in 1989 as a rights-based development organization, Sungi has been undertaking pioneer approaches to integrate policy advocacy for good governance, people’s rights and poverty alleviation with community development work at the grassroots. Sungi’s outreach extends to local, national, regional and international forums.Zonal Program Coordinator(Woman/Man) [05 Position] Location: Zonal Offices, Upper Dir, Attock, Sawabi, Mansehra & Haripur Work Responsibilities / Major Activities 1. To ensure input conduct of all fields activities including: a. Social Mobilization b. Local Governance Scan c. Women Voter education d. Voter registration e. Research and Surveys f. Public Meetings g. Meetings with Elected Representatives h. Advocacy initiatives i. Press briefings 2. To report activities on AAWAZ format providing all required details; 3. To ensure all Means of Verifications (MOVs) for all activities are mailed to the PM on time; 4. To develop working linkages with local level public institutions to highlight AAWAZ work; 5. To be able to travel to attend periodic organizational meetings; Major Roles and Responsibilities: 1. Complete adherence of Sungi DF’s vision, mission, strategic objectives and policies at all levels, and suggest/recommend changes for efficient and effective system development; 2. Develop, plan, direct/implement, and manage all the Advocacy and Networking (A&N) functions as per AWAAZ needs; 3. Prepare A&N annual plan and budget within agreed project limits; 4. Conduct research and assessments around communities issues and prepare action plans advocacy initiatives at district, provincial and national level; 5. Advocate community issues by organizing seminars, press conferences, dialogues, political forums for effective policy and legal framework formulation and implementation to promote people’s friendly institutional and legal arrangement to protect vulnerable groups especially women, minorities and other vulnerable groups. 6. Take initiatives to improve policies, institutions and systems for improving quality of life of the marginalized especially women and minorities and other vulnerable groups. 7. Identify the gaps and shortcoming and plan workshops, seminars, dialogues, discussion panels at various levels so that all aspects of an issue are examined and improvements suggested through the collected inputs and wisdom of all the stakeholder; 8. Build linkages with civil society organizations and networks, government and legislature for consultation to create a wider constituency for support and lobbying; 9. Prepare, publish and disseminate IEC material on advocacy; 10. Strengthen, capacitate marginalized groups to enable them to access services from state departments; 11. Prepare AWAZZ project reports (monthly, quarterly, semi-annual and annual) and submit to Manager Governance, Peace, Conflict; 12. Ensure gender mainstreaming, and gender dis-aggregated data in all project and program planning cycle; 13. Monitor performance against approved project’s LFAs, and suggest/recommend changes to the Manager Governance, Peace, Conflict for timely decision making; 14. Liaise and attend activities related to A&N at field level according A&N plans and in Job Specification Qualification: Master in social Sciences Experience: At least 5-years experience in NGOs/INGOs Skills: 1. Expert knowledge of policy advocacy 2. Computer: MS-Office 3. Strong Communication Skills 4. Technical Report Writing 5. Research Reports 6. Strategic Planning 7. Others (Self-driven, results-oriented, planner, mature, comfortable to visit within and outside the country, reliable, tolerant, determined, empathic, flexible, accountable, and team-player.) ————————————————————————————————————————– Field Coordinator (10 Woman/10 Man) [20 Position] Location: Zonal Offices, Upper Dir, Attock, Sawabi, Mansehra & Haripur : Work Responsibilities / Major Activities 1. To ensure input conduct of all fields activities including: a. Social Mobilization b. Local Governance Scan c. Women Voter education d. Voter registration e. Research and Surveys f. Public Meetings g. Meetings with Elected Representatives h. Advocacy initiatives i. Press briefings 2. To report activities on AAWAZ format providing all required details; 3. To ensure all Means of Verifications (MOVs for all activities are mailed to the PM on time; 4. To develop working linkages with local level public institutions in order to highlight AAWAZ work; 5. To be able to travel to attend periodic organizational meetings; Major Roles and Responsibilities: 1. Complete adherence of Sungi vision, mission, strategic objectives and policies at all levels, and suggest/recommend changes for efficient and effective system development; 2. Implement advocacy plans as per Sungi’s Projects/Programs at field level; 3. Assist in preparation of Advocacy annual plan and budget within agreed limits; 4. Organize Meetings, seminars, press conferences, dialogues, forums for effective policy and legal framework formulation and implementation to promote people’s friendly institutional and legal arrangement to protect vulnerable groups especially women on community issues and Sungi’s national level advocacy initiatives sharing with Sungi partners at field level; 5. Provide inputs in preparation, publication of IEC Material and disseminate according to needs; 6. Build linkages with communities, GLAs, LGIs, Forums and CSOs for coordination and promotion of policies and practices at District level; 7. Prepare monthly, quarterly, semi-annual and annual reports and submit to Manager Governance, Peace and Conflict 8. Plan activities with Sungi’s Projects/Sections/Zone to implement as per AAWAZ work-plans; 9. Monitor ongoing performance against approved project’s LFA at field level, and suggest/recommend changes to the Project Manager for timely decision making; 10. Ensure gender mainstreaming, and gender dis-aggregated data in all projects; 11. Liaise and attend activities related to Advocacy at field level according Advocacy plans; Job Specification Qualification: Graduation Experience: At least 1-years experience in NGOs/INGOs Skills: 1. Knowledge of policy advocacy. 2. Computer: MS-Office 3. Strong Communication Skills 4. Technical Report Writing 5. Strategic Planning 6. Others (Self-driven, results-oriented, planner, mature, comfortable to visit within and outside the country, reliable, tolerant, determined, empathic, flexible, accountable, and team-player. ————————————————————————————————————————– Assistant Finance & Admin Officer (Women/Men) [06 Position] Location: Zonal Offices, Upper Dir, Attock, Sawabi, Mansehra, Haripur, Abbottabad Work Responsibilities / Major Activities 1. Preparing and maintaining all office level financial records including preparation of vouchers, handling cash, dealing with bank. 2. Book-keeping and safe keeping of financial records and files. 3. Making sure that all cash/bank disbursement is as follows: i) Costs and calculations are properly checked before payment is made. ii) Disbursement are duly authorized and approved by the concern staff only. iii) Payments are made against original bills /invoices only. iv) Making sure that payment made are genuine and office rules have been followed before the payment is made. 4. Summarizing the payments and preparing vouchers. 5. Maintaining daily Petty cash and preparing summary of cash activity at the end of each day. 6. Posting bank, Cash, Journal vouchers in the books of Accounts and “ACCPAC International Accounting” software. 7. Maintaining a detailed record for staff Operational and Personal advances. 8. Maintaining a price file containing quotations showing current prices of all items which are regular use and are purchased frequently. 9. Prepare bank cheques and prepare bank vouchers. 10. Dealing with banking channels and maintaining good terms with related banks. 11.Preparing Cash demands in co-ordination with office incharge and finance manager in time to meet the cash requirements of the office. 12. Deduction and submission of Income Tax from Suppliers and staff, e-filing of tax statements. 13.Preparation payroll. 14. Fund Management. 15. Donors’ Reporting. 16. Conduction of AuditPreparing monthly financial reports which are as follows: 1. Preparing Adjusted Trial balance. 2. Bank Reconciliation, reconciling subsequent position showing in trial balance and Financial reports. 3. Preparing budget of location on quarterly basis and preparing total spending of Programs operating at location and coordinating with relevant managers for over or Under spending and finally reporting to finance manager and donors. 4. Preparing the aging analysis of Payables and receivables and preparing the ledgers of creditors and debtors. 5. Deduction of Income tax at source from suppliers and deposited into treasury within a Week and preparing the aging analysis of income tax deduction and reconciling with trial balance. 6. Preparing and maintaining Bank book, cash book, and cash flow statement on daily and monthly basis. Duties as an admin Officer: 1. Ticketing, Visa Processing 2. Boarding and lodging 3. Maintenance leave record 4. Event management 5. Vehicle Management 6. Procurement 7. Inventory Management 8. Monthly Reporting to Head Office Administration. 9. Follow ups Medical claims 10.Providing the facilitation in office administration. 11. Liaison with Zonal offices, Donors, auditors etc HR Focal Person as well at Location: 1. Adherence / complete understanding of all HR related policies and procedures 2. Ensure availability, provision, easy access and full orientation of HR policies and rules to new and existing location staff 3. Ensure timely submission of Leave Reports to Admin Section, Head Office Section 4. Ensure timely evaluations of staff including probation end evaluation, midterm evaluation and annual performance appraisal of all location support staff and ensure timely submissions to HR. 5. Submission of Test/Interview processes documents on timely basis for HR Section proceedings. 6. Submit health claims of staff members along summary list of claims with to HR Section. 7. Display list on notice boards of health claims reimbursed from Insurance Company.8. Submit documents of staff in case of any changes in personal record, education, family status (Parents, Spouse, Children) etc 9. Submit Staff / Consultants /Interns/ Volunteers updated List of Office on monthly basis to HR Section 10.Submit updated list of staff having EOBI, Health and Employee Cards to HR Section 11.Submit receiving of documents like Extension Letter, probation extension/confirmation letters, transfers letters, salary revision letters, contract closure letters, hand/take over letters, of location staff to HR Section. Knowledge and Skills: List the experience, education, knowledge and skills required for effective functioning in this job. List the knowledge, skills, experience and licenses preferred or required to perform the job in a fully competent manner Mandatory minimum academic, technical or other knowledge required: Mandatory minimum work experience required : 1 MBA Finance 1 At least 3 years working experience with NGOs, INGOs in Finance & Admin Section 2 Very good understanding of different frameworks and development approaches. Very good understanding of human rights. 2 Preferred Skills, Knowledge and Experience: Preferred academic, technical or other knowledge preferred in this job: Preferred additional work experience : 1 Familiarity with data management software (Financial Software, MS Office, etc) 1 Have good understanding of the function of support departments 2 Understands and values diversity and maximizes diversity to achieve organizational goals 2 Strong communication and negotiation skills with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders 3 Ability to operate in administratively selfserviced environment 4 Ability to work effectively under pressure Assistant Coordinator – Monitoring & Evaluation (Woman/Man) [01 Position] Location: Zonal Office, Attock Major roles and responsibilities: 1. Prepare an M&E work plan for the zone. 2. Guide and support the project as a whole to identify results, targets and indicators for effective and efficient and implementation of Sungi’s program in the field office. 3. Ensure participatory M&E at the community level. 4. Take lead in regular review of the project progress and performance on quarterly, six months and on annual bases. 5. Provide support to project teams/sections to prepare periodic reports and documents. 6. Being responsible to collect, compile, check, sort and analysis qualitative and quantitative data about ongoing field activities according to the reporting guidelines at Zone level. 7. Provide support to supervisor for timely submission of reports, statistical abstracts and other information on time. 8. Working closely with RME section at head office; assess performance of the Reporting and M&E Systems 9. Conduct regular field visits and provide full feedback to field staff on the M&EESSENTIAL QUALIFICATIONS: Qualification: Masters Experience: 2-4 years relevant experience Required Skills: 1. PCM Approach to LFA & RBM 2. Proposal writing 3. Result based monitoring 4. Experience with NGOs/INGOs will be given preference. 5. Gender Sensitive 6. Local Candidates will be preferred. 7. Flexibility and willingness to work for long hours/journey, some time away from home. Driver (Woman/Man) [09 Position] Location: Zonal Offices, Upper Dir, Attock, Sawabi, Mansehra, Haripur Main Tasks & Responsibilities 1. Provide driving service for all times and to other locations when required. 2. Conduct daily vehicle servicing and Oil, water, fuel battery checking 3. Ensure that vehicle has a serviceable spare tire, jacking equipment and tool kit 4. Ensure that vehicle is fully functional before undertaking journey 5. Maintain vehicle log books on daily basis SKILLS AND COMPETENCIES REQUIRED: 1. Age Limit 45 Years (Maximum) 2. Minimum of Middle Standard Education with valid Driving License 3. At least 3 years of professional driving experience with sound driving and vehicle maintenance skills 4. Good communication skills (English, Urdu and local language) 5. Flexibility and willingness to work for long hours/journey, some time away from home for driving duty Office Attendant cum Cook (Man/Woman) [5 Position] Location: Zonal Offices, Upper Dir, Attock, Sawabi, Mansehra, Haripur Major Roles and Responsibilities: 1. Prepare healthy food for staff 2. Prepare tea for staff 3. Ensure proper cleanliness of kitchen 4. Arrangement of food on seminars/workshops/meetings 5. Ensure fresh material for kitchen 6. Daily cleaning, dusting of office and equipments 7. Support to staff in photocopying; 8. Check washrooms cleanliness 9. Arrange freshwater/food/tea for staff 10. Ensure clean drinking water on tables 11. Facilitation in meetings/seminars/workshops 12. Fetching water for office use 13. Check any building maintenance work and inform admin sectionJob Specification Qualification: Middle Experience: Minimum 2 years experience with NGOs / INGOs. Required Skills: 1. Food/Tea Preparation. 2. Cleaning of kitchen. 3. Purchasing fresh and healthy food material. 4. Local Candidates will be preferred. 5. Gender Sensitive 6. Good moral habits, 7. Punctual, reliable, tolerant, determined, empathic, flexible, accountable, and team-player. Human Resource Assistant (Women/Men) [01 Position] Location: Head Office POSITION PURPOSE/SUMMARY HR Assistant II will work with a key role to effectively and timely planning, development, delivery, monitoring of HR function; Under guidance and supervision of HR Officer I & II, however will seek guidance from the Executive Director, s/he will be overall responsible to; 1. Staff Contract Management; 2. Updated personnel files; 3. HRIS/Database on Excel Sheets 4. HR Records – safe keeping 5. Others 6. Month-end Reports ROLES, RESPONSIBILITIES AND DUTIES With a view to execute and complete Sungi’s various programs and projects, HR Officer will be responsible to execute HR Policies and Procedure as well as to plan, perform, manage, monitor, assist, coordinate and maintain the following Key job functions: 1. Staff Contract Management • Timely prepare/renewal of staff contracts in the light of Salary Review Committee approved decisions • Prepare new staff contract within ten working days • Sungi ID cards issuance, record and returned/cancelled cards 2. Updated personnel files; • Maintain PFs as per standard checklist • Access to PFs is as per policy/authorization 3. HRIS/Database on Excel Sheets • Updated version of approved software is used; • Password and other security futures are installed • Authorized access to HRIS/Database • Pre-defined access to HRIS/Database 4. HR Records – safe keeping • Prepare year-wise list of old (except current year and last year) HR records; • Binding of all records with titles in different colors • Arrange trunks for storage through head office administration • Records to be stored with easily retrievable arrangements 5. Others• National holidays – Yearly plan 6. Month-end Reports • Updated list of staff personnel files • Update list of staff as per HRIS K. AUTHORITY/RESPONSIBILITY As a HR Assistant, the Job Holder will facilitate the authority to plan budget of the HR Section and any other functional areas allocated to her/him by the HR Officer I & II, subject to approval by the competent authority and in line to Sungi rules, policies, financial limits, and sanction authority; L. WORK ENVIRONMENT Being the team member, Sungi expect from you to create positive, competitive, facilitative, adaptive and conducive work environment within and outside organization so that a team building spirit within staff could be ensured. M. ACCOUNTABILITY Sungi Development Foundation expects you to deliver your roles, responsibilities and authority honestly and in a cost effective manner. You will be held responsible for breach of any performance, budget utilization/financial, administrative and informative resources or behavioural action contrary to Sungi staff rules and its prevailing policies and procedures; N. SPECIAL CIRCUMSTANCE In case of special circumstances you may need to work in remote locations, in emergency situations and in risky environment; O. SKILLS & COMPETENCIES REQUIRED (E = Essential, D = Desirable) • Ability to work in a development (large and complex) work environment (E); • Understanding of the Human Resource Management and Development (E); • Should hold a Graduation Degree/Certification/Diploma or both with 2 years relevant experience (E); • Sensitivity to cultural differences, ability to work in a wide variety of cultural contexts (E); • Sympathy with Sungi’s commitment to equal opportunity and/or gender policy (E); • Willingness to work and/or travel in other programs, field offices (E); • Good Communication (written, spoken in Urdu and English) Skills (E), Local Language (D); • Must be a good team player (E), ability to work under pressure, in a complex environment (E); • Familiar with usual IT Packages (e.g. email, word, spreadsheets) if required so (E); • Commitment to humanitarian principles and action; (D) • Familiarity of the NGO work environment, Code of Conduct, professional ethics (D); • Should understand Sungi vision, mission, philosophy, rules, policies and specific programs/project specific clarity and ensure efficient programs and staff supervision (E); • Should have time management, conflict management, problem solving ability and attitude (D); Candidates meeting the above job requirements should send their latest CV with a covering letter clearly explaining their interest and addressing the key competencies for the post on the below mentioned address Last Date March 28, 2013. Human Resource Department, Sungi Development Foundation A-25, Small Industrial Estate, Mandian, Abbottabad E-mail: [email protected]
Posted on: Fri, 13 Sep 2013 10:52:07 +0000
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