June 3, 2014 WSS PTO General Membership Minutes 1. Introductions/Roll/Welcome (Deidre Goodrich) 2. Overview of PTO (Goodrich) a. BUILD COMMUNITY THROUGH FAMILY EVENTS b. FUNDRAISING TO SUPPORT EDUCATIONAL GOALS 3. Officer Reports a. President (Goodrich) i. Identify our focus for fundraising and a calendar for the coming year. b. Vice-President i. Board did not meet separately but we would like to schedule it soon ii. Would like to have agenda out earlier to be prepared for meetings c. Secretary i. Discussion to create an archive for the PTO and school artifacts. ii. Discussion on how to make PTO info and volunteer needs visible to all parents iii. Issue with by-laws stating 2 year waiting period between holding officer positions. Discussion to amend or clarify by-laws. Issue is tabled for further discussion during New Business. iv. Minutes from May membership motioned for approval (Jimenez) second by Goodrich, motion passed. d. Treasurer (Bowe) i. Budget – Report with our current PTO account balance. Insurance payment will be paid later this summer. ii. Question regarding bicycle helmets for Kindergarten that was in the budget. This payment during the 2013-14 school year was for helmets distributed previous school year. Helmets were not purchased or distributed for this year’s Kindergarten class. We will plan to purchase helmet for the Kindergarten and 1st grade classes combined for the 2014-15 school year. iii. 5th grade promotion cost amount will be figured later. There were lots of parent donations. 4. Committee Reports a. Volunteer Committee (needed) i. Do we still need this position? Discussion related to this issue. We will use communication board and look for strong committee chairs ii. We will focus on recruitment and retention of new members iii. Continue to look for willing person and keep this on the agenda b. Fundraising (Wilber) i. Looking at dates for fundraising proposing sale date for Butter Braids. Sale dates of October 10 – October 24 with Order Placement of October 27th and Delivery Date of week of November 3rd approved. ii. Need to have big seller for Fall and Spring iii. Some fundraising for specials needed iv. Business promotion for donations desired. We need to discuss this under marketing. v. School will purchase some of the school supplies for the coming school year. c. Extra-Curricular i. No one has taken this position and we are still looking to fill it d. Marketing/Public Relations & Business Partner (Goodrich) i. Work was done with Asian Alliance for Cultural Night and looking to expand our opportunities e. Teacher Appreciation (Jimenez) i. Jimenez will fill this position and look for a co-committee member to assist f. Ad hoc Technology Support Committee i. (Crozier) There are some leads that can be followed up on that Dawn had found 5. School Communications (Burnett) a. Burnett will be taking over Twitter and the school website 6. Old Business a. Dates set for summer PTO meetings b. Focus on fundraising. Looking for something with instant gratification for students and parents to see where the money goes. Related Arts which would include: Music, PE, Art, Guidance and Mandarin Chinese is moved by Deidre and 2nd by Mark Goodrich, all in favor, motion carries. c. Possibility of grants and creating a grant committee to assist with needs we have 7. New Business a. Dates on calendars b. Preliminary Budget c. Fundraising Ideas d. Treasurer issue with by-laws. The concern was with the Olsems taking the treasurer position after serving as President last year. The interpretation is that there is only an issue with the two year waiting period when related to the same board position and not with the transition to a new board position. By-laws should be clarified to avoid confusion when interpreting in the future. e. Schedule a strategic meeting. Meeting set for Thursday, June 26th at Ashby Park 5:30pm f. Motion to adjourn; adjourned. Minutes from June 3, 2014 PTO Meeting as submitted by Cheri Jimenez. Please review for information and approval at July PTO meeting. Posted by Analisa Pearson, C0-Vice President (with Anna Hyatt-Crozier)
Posted on: Thu, 03 Jul 2014 18:21:50 +0000
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