LEGAL SECRETARY - ATHLONE JUSTICE CENTRE Legal Aid South Africa - Athlone, Western Cape REF: ATHLONE JC /10/2014 Applications are invited from persons interested to fill in the above-mentioned position POSITION PURPOSE To provide administrative and Legal secretarial support to administration sections in accordance with Legal Aid SA policies, procedures and standards, in support of quality legal services. KEY OUTPUTS Carry out the administrative function effectively and efficiently Provide efficient secretarial support of the justice centre Obtain, source, type, proofread, make copies and distribute documents according to instructions received Co-ordinate and monitor all civil units administrative matters Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and availability of the Practitioner Assist legal practitioners with all ancillary matters to the preparation and presentation of cases Develop and maintain a system to ensure that receipt of documents emanating from other units and or centres are acknowledged Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously Develop a system to record sensitive documents and to ensure same day distribution of these documents Gather required information and arrange for consultative interviews Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval Maintain and update meeting schedules Maintain record keeping and filing system Ensure that reports and documentation are timeously sent / delivered to the relevant people Ensure that physical assets are reconciled to each individual office list at the Justice Centre on a monthly basis Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures Maintain attendance registers in accordance with the Legal Aid SA HR Policy Maintain a register of mail items and court documents sent by Docex and track their delivery Maintain a register of documents sent to the High Court Unit, Impact Litigation department and Senior Litigator Maintain list with regular fax numbers and double check with clients to determine full instructions for handling of fax with full adherence to clients instructions Attend to photocopying and binding of documents as required Attend to proper allocation of duplication / stationery costs as per Legal Aid SA policies/procedures Assist with the accurate completion of practitioner matter activity reports (MARs) and updating of any web pages designed to capture information for the civil unit Keep handy the complete list of all relevant contact numbers for JC personnel and major customer/role players at all times Adhere to proper telephone etiquette, accurate taking and conveying of messages at all times COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED A recognised Grade 12 ( Matric ) certificate with typing as a subject Relevant secretarial/administration diploma with proof of computer literacy training Must have dictation transcription experience Must have typing speed equivalent to the norm for Secretaries about 65 – 75 words per minute Minimum one (1) year relevant admin and secretarial experience with a legal environment Good written and verbal communication skills Attention to detail A valid driver’s license Excellent Excel skills SALARY: LEVEL 5 (R123, 738) plus benefits per annum A detailed curriculum vitae reflecting practical application of the position outputs and required skills as advertised must be submitted by close of business on 28 October 2014 , quoting the above reference number on the subject line to: Ricardo Adams, e-mail [email protected] or apply online at legal-aid.co.za Should you not hear from us within two (2) month of the closing date, please consider your application unsuccessful A credible employer of choice rooted in leadership, driven by the value and advancement of human rights. A key contributor to South Africa’s constitutional democracy providing quality legal service to the poor and vulnerable LEGAL AID SOUTH RESERVES THE RIGHT NOT TO APPOINT
Posted on: Sat, 11 Oct 2014 01:32:57 +0000
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