Lead Document Controller- Transnet NPA - Durban, KwaZulu-Natal This advert is open for application by external applicants. Equity Statement : Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division. Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position. Alternative Application Methods: (Completed Curriculum Vitae to be submitted) Post : E-mail : [email protected] Fax : The closing date is on 25.11.2014. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement. Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful. Any questions regarding the application or recruitment process should be sent in writing to [email protected]. We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs Operating Division : Transnet NPA Position Title : Lead Document Controller Employee Group : Permanent Department : IFS, Document Contrl, Eastern Region DNR Location : Durban Reporting To : Head of Project Support Services Grade Level : G Reference Number : 10153444 Position Purpose : To ensure that an efficient day-to-day service in managing all project-related documentation is provided to TNPA. All project-related records and documentation is compiled, tracked, stored and retrieved in an organised and systematic manner. Position outputs : 1.Ensure that all documentation/ correspondence, both technical and non- technical generated on a project is properly managed in terms of identification,registration, approval, distribution and filing. 2. Liaise with Project Managers and Engineering Managers to ensure all documentation requirements/deliverables for the project 3. Comply with requirements of Project Execution Plan (PEP) 4. Provide expert input to the project manager on the documentation requirements and deliverables. 5. Regular interaction with internal and external clients to ensure professional service is delivered and that all contractual requirements are being met. 6. Ensure adherence to to and the effective use of tools, Transnet systems and procedures. 7. Oversee small projects or phases of large projects. 8. Ensure effective documentation management from project initiation, planning, execution, control to close out 9. Ensure adherence to quality standards 10. Prepare and present detailed status reports. Qualifications & Experience : # Matric (Grade 12) plus relevant certificate or National Diploma . # Minimum of 5 years experience in document control and management environment of infrastructure projects. # Minimum of 5 years experience in managing of and controlling of documentation and information. Competencies :Knowledge: # Sound technical knowledge in a multidiscipline environment # Good understanding of records and archiving legislation. # Basic Organisational and business understanding # Basic knowledge on project management methodologies and project management # Good engineering knowledge # Basic understanding of quality assurance, contract management and procurement terminology Skills Required: # Computer skills # Negotiating skills # Networking skills # Decision making •Pro-active thinking # Relationship building # Presentation skills # Problem solving # Time Management # Interpersonal skills to communicate with, direct and instruct stakeholders # Ability to facilitate effectively to get desired outcome # Ability to work under pressure to meet deadlines Transnet - 4 days ago
Posted on: Sun, 23 Nov 2014 05:06:48 +0000
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