Logistic Assistant - Irbid Médecins Sans Frontières (MSF) - Holland - اربد, الأردن الوصف الوظيفي Ensure the proper use, monitoring and maintenance of infrastructures, installations and equipment, according to MSF standards. Ensure implementation and accountability of transparent supply chain procedures within the mission and provide accurate follow up. Ensures logistical and technical support to the project· Guarantees that repairing and maintenance is done within deadlines according to MSF SOP’s· Ensures the proper running of technical means related to security rules of the Project· Follow-up on maintenance of MSF vehicles according to service schedule· Keeps track and reports on fuel consumption· Ensures Maintenance of other different engine powered machines (generators, water pumps). Screening, follow-up on all repair and maintenance works in the MSF clinic, office, warehouse and expat house. Ensure implementation and accountability of transparent supply chain procedures within the project and provides accurate follow-up. Participates actively in meetings and trainings. Centralize all supply requests from departments, for local and capital orders, and processes them in Logistic tool. Process orders using the appropriate supply documents, such as: Internal Request, Order Request, Quotation Request, Purchase Order/List, Packing List, Freight Manifest, etc. Monitor progress of orders along the supply chain. Liaise with Suppliers, Driver/Purchasers in following up status of logistical orders, communicate any difficulties to the departments / supervisor. Ensures that MSF procedures are followed during local purchasing (quotes and bids for tender), ensures correct financial conditions and negotiates with service providers. Physically receives incoming orders and creates Reception in the Logistic Tool as well as ensuring that stock cards are correctly completed, paper reception is completed. Ensure (Check) quantity and quality of goods received (packaging condition, check against the order send) are correct in accordance with specification ordered. Report any items missing or damaged. Properly pack and label goods received and prepare dispatch cargo of medical and non medical items. Prioritize freights according to requested delivery dates from the clients and respond proactively to emergencies/ urgent ruptures –both medical and non medical – in the departments. Create proper freight manifest and packing list from the Logistic Tool – ensure all Freight Manifest (FM) and Packing List (PA) documents are linked together and filed appropriately. Create a back up from the Logistic Tool, on a daily basis, and full backup on external drive once a week· Set up and maintain security, quality and organization of: consumable Materials (stationary and cleaning material), and any other Logistic Stock· Maintain security, quality and organisation of Medical stock in the warehouse. Advise on availability of requested products on the local market in terms of quantity, quality and time constraint· Update the backorder overview with all relevant information and feedback to appropriate people. Identify and select a list of local suppliers with the Supervisor , applying MSF quality standards (market assessment). Check that MSF procedures are followed during local purchasing (quotes and bids for tender), ensures correct financial conditions and negotiates with service providers. Ensure the check up, follow-up, and filing of administrative documents (contracts, warranty documents, purchase orders, deliveries, etc), under the direct supervisor and administration department’ supervision for contracts. Supervise his/her team, ensure everyone complies with his/her job description, in good working conditions. المهارات * 3 years experience in supply management and/or team leader position. * Written and verbal fluency in Arabic and English required. * Organizational skills. * Multi-tasks management. * Computer skills (good command of MS Office, in particular Excel). * Negotiation skills. * Good communication and interpersonal skills. * Multi-cultural flexibility or experience. * Rigorous. * Flexibility. * Initiative. * Strong sense of integrity. الخلفية التعليمية Supply Management bayt/ar/job/logistic-assistant-irbid-in-jordan-3186586/
Posted on: Mon, 12 Jan 2015 10:05:00 +0000
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