MINUTES OF THE MEETING OF THE STUDENTS’ AFFAIRS COUNCIL HELD ON 27th NOVEMBER 2014 1. The first meeting of SAC began with the Executive Council members giving a brief overview of the activities undertaken by them. 2. The General Secretary briefed about activities that had been initiated during the tenure of the Interim SAC, namely a. Insurance Scheme ● A new improved insurance scheme has been implemented for all the students of the institute. ● New India Insurance Company is the insurance company and the third party is Vidal Healthcare. ● No special ID card will be issued for the same. The college ID can be used as the ID card. ● Mr. Abhilash is the point of contact at Vidal Healthcare. ● Efforts should be taken by all members of the SAC to inform everyone, about the details of the insurance. ● Nithin Thambi, Branch Councillor (S7, ME) is the point of contact for all matters regarding the insurance scheme. b. Waste Management System ● The first phase of a waste management system has been implemented in the institute. ● George V Joseph, Branch Councillor (S7, EP) is in charge of the implementation of the system. ● Second phase of installation of dustbins will be done shortly. ● The second consignment of dustbins, i.e., dustbins of 120L capacity will be delivered soon. ● Plans have been made for a waste segregation complex to be built between E and F hostels. c. An effort to implement a ‘Smart’ ID card has been initiated 3. The Cultural Affairs secretary briefed on the following aspects, a. The cultural team of the institute is in shortage of funds and steps are being taken to acquire the necessary funds. b. Efforts are being made to procure the duty leave for the members of the cultural team. c. Efforts are being made to form a pool of faculties to accompany the teams for various competitions. 4. The Research Affairs Secretary expressed the following opinions, a. There should be better collaboration between undergraduate, graduate and PhD students in research activities. b. Ample funds are available at the institute for academic/research activities, but are not being utilised effectively. c. Undergraduates should try to produce conference papers or journal publications based on their research projects. d. PG students to be given chances to participate in cultural activities of the college. 5. The Chief student editor briefed on the activities of the magazine committee, namely a. Observed that the quality of student literary output and response towards calls for magazine articles have declined progressively, over the years. b. The forthcoming edition of the magazine is in its final stages of preparation and will be published in January 2015. c. Works for the next edition will began shortly thereafter, in January. 6. The Academic affairs Secretary briefed on the following aspects, a. Steps are being taken to simplify the Registration process for the next semester. The students have been requested to pay their mess dues before November 30, so that an attempt to procure Hostel No-dues from the respective departments can be made. b. All members of SAC, not only the executive council, should particpiate in all activities, especially those regarding academic affairs. c. The latest dates declared in the academic calendar are final. The calendar published earlier was tentative; the institute or SAC cannot take responsibilities for schedules made based on it. d. The culture of late registrations shall not be encouraged. Late registration should be availed only in unavoidable situations. 7. An SAC mobile app is in the final stage of development which would facilitate better communication with the general student body. A reminder was given to all SAC members to use their NITC mail Ids to ensure receipt of all the information passed. 8. Two new notice boards have been installed in the Main Block (MB). Suggestions were made by members to put up notice boards at open locations, such as ATM. 9. Efforts are being made to have an SAC office on the ground floor of the Students Amenity Centre, above the Mini Canteen. A request has been given for the same. 10. A proposal was presented by the cultural affairs secretary to put up boxes referred to as ‘Jahangir Bells’ across the campus for complaint registrations with the SAC. The Architecture Branch Councillors have been entrusted the duty of making boxes for the same. 11. A query regarding the status of the Mega Hostel LAN was made. The General Secretary stated that the work is underway and an assurance has been received from the undertaking company M.DOS that it would be completed latest by December 30th. 12. The issue of TV not working at C hostel was notified to the Hostel Affairs Secretary. 13. The executive council emphasized that all representatives lodging requests or complaints with the administration, should utilize the Reference number system of the SAC, and follow it up adequately. 14. A complaint was raised by multiple members regarding the quality or non-functioning of water coolers at various locations including hostels and department buildings. The issue will be discussed in the General Secretary’s council for a long term solution. As an immediate step, request for an inspection of tanks in various hostels and departments will be submitted by the respective Hostel Representatives and Branch Councillors. Ashok Kumar V G, Hostel Representative of C Hostel, has been instructed to submit and follow up the request to clean all tanks at departments and hostels at the Engineering unit. Hostel secretaries are to follow it up in their respective hostels. 15. It was pointed out that no water cooler has been installed at East Block Lecture Hall Complex. The issue has been reported and will be followed up by the first year Councillors. 16. A suggestion was made to acquire the old post office building to be converted into a sports complex. Requests will be submitted to the same effect by the Sports Secretary. 17. A query about the new library block was made. It was decided that the matter be raised in the meeting with the new director as soon as he takes charge. 18. A suggestion to have a permanent system for LAN connections within the hostels was put forward. 19. The requirement of Industrial visits was pointed out. The steps are underway to make industrial visits a mandatory part of the curriculum. It was recommended to all Branch councillors to identify suitable destinations for industrial visits and implement them at their respective branches. 20. The lack of a DTP centre and stationary store at the Mega hostel was raised. It was decided that the matter be discussed in the Executive Council Meeting. 21. It was decided that the SAC Regular Meetings be convened at Chanakya Hall.
Posted on: Mon, 15 Dec 2014 16:52:10 +0000
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