MOCK MEETING SCRIPT (ALIF’S GROUP) Present : Saifullah-Chairman, Syawal-Tourist Guide Manager, Ali-Finance Manager, Fadil-Marketing Manager, Alif-Secretary. Absent : 1) Miss Syafiqah (Position) – Emergency Leave 2) Mr.Ronald (Position) – Medical Leave Agenda : 1)Apologies for absence. 2)Confirmation of minutes from previous meeting. 3)Matters arising from previous. 4)New product. 5)Advertisement problem. 6)Any other business. 7)Fixing date for the next meeting. Chairman :Good morning everybody. Thank you for coming to the Fantastic Travel Agency meeting. Before we begin, I would like to inform all of you that we have received some apologies for absence. The first one is Miss Syafiqah who is on emergency leave. Do we have anymore apologies for absence? Secretary : Yes, Mr.Chairman. Mr.Ronald called in sick this morning. So, he will not be joining us today. Chairman : Thank you, Mr. Secretary. Now, we will move on to item No 2 in the agenda: Confirmation of minutes from previous meeting. Has everyone received and read the minutes? All : Yes, Mr.Chairman. Chairman : Are there any amendments? Secretary : Mr.Chairman, there is an error in the minutes; Agenda No 4 Futsal Tournament. It is not supposed to be futsal tournament, but it was Bowling Tournament. Chairman : Thank you Mr.Secretary. The error will be amended. Do we have anymore amendments to be made? All : No, Mr.Chairman. Chairman : Very well. Can we confirm the minutes to be taken as correct? Mr. Ali : Mr.Chairman. I move that we confirm the minutes to be taken as correct. Chairman : Any seconder? Mr. Syawal : Mr.Chairman. I second the motion proposed by Mr.Ali. Chairman : Do we have any objection? (No) Since there is no objection, we will now confirm the minutes from the previous meeting to be taken as correct. Let’s move on to item No 3 in the agenda. Are there matters arising from the previous meeting? Mr. Fadil : Yes, Mr.Chairman. In the last meeting, I informed everyone that our company will create a new design of corporate shirt. This matter will be presented by Mr.Ali. Mr. Ali : Yes, Mr.Chairman. In the last meeting, Mr.Fadil informed everyone about our new design corporate shirt that I’ve just created. I’ve already done with the calculation. Therefore, I would like to inform that every staffs has to pay RM100 for both collared shirt and batik shirt. As agreed in the previous meeting, all staffs have to wear the batik shirt on Monday and the collared shirt on Saturday because it’s halfday and if there’s an activities. Chairman : Thank you, Mr. Ali. I hope everyone will take note on that matter. Now, let’s move to item No 4 in the agenda: New Product. Mr.Ali : Mr.Chairman. I would like to present our latest product of haji and umrah package. I believe this product can attract more customers. The price is very reasonable, for single or couple occupancy price in the range at RM2000 to RM3000. While for a big famly was priced in the range at RM7500.00 to RM10,000.00. Promotional product are also available in certain month. Mr.Fadil : Mr.Ali isn’t that price is too cheap? I thought it’s around rm8000 and above per person? Mr.Ali : That’s why we called it a promotion. We give the cheapest price so that the customers are intrested. Chairman : Any seconder? Mr.Syawal : I second Mr.Ali motion. Chairman : Alright. If there’s no objection, we will proceed with Mr. Ali’s presentation. So, let us proceed to item No 5 in the agenda: Advertisement problem. This item will be presented by Mr.Syawal. Mr.Syawal : Mr.Chairman. I already sent a letter to the company advertising to promote our haji and umrah package on television. Mr .Ali has already give the deposit, but there’s a problem about it. Chairman : Can you tell us what the problem is? Mr.Syawal : Mr.Chairman. The advertising company is expriencing a severe economic crisis. Should we find another advertisement company to proceed with our marketing plan? Secretary : Mr.Chairman. I say that we find a new company to proceed with the advertisement, because we don’t know when will the company crisis will end. Chairman : Any seconder? Mr.Ali : Mr.Chairman. I second Mr.Secretary motion. Chairman : Okay then. So can we proceed to the next item : Any Other Business? All : Yes. Secretary : Mr.Chairman. I want to invite all of us and our staffs to my wedding ceremony with my future wife, Megan Nicole on next Sunday at my house. I’ll be distributing the card with the directions and my number on it. So, just call me if there’s any query. Chairman : Thank you Mr. Secretary for the invitation. We will not let you down. Is there any other business? All : No. Chairman : Last but not least, item No 7: Fixing Date of Next Meeting. Are there any suggestions for our next meeting? Mr.Fadil : Mr. Chairman. I suggest our next meeting is to be held on 21st October 2013. Chairman : Any seconder? Mr.Ali : Mr.Chairman. I second Mr. Fadil’s motion. Chairman : Thank you Mr Ali. Therefore, our next meeting will be held on 21st October 2013. Thank you everyone for coming. The meeting is adjourned.
Posted on: Wed, 03 Jul 2013 14:02:42 +0000
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