Office Manager (Voluntary) Managing the telephone, correspondence, room bookings, diary, greeting visitors, liaising with the senior staff and trustees, minuting Trustees Meetings, issuing invoices, being responsible for the petty cash, maintain the database. This vacancy offers self motivated individuals the opportunity to have real responsibility in the workplace. As we are a small organisation, this role is not within a certain department, so our vacancies are designed for individuals who want to take control of specific duties and must work well within a team. Applicants should have excellent time management, written and oral communication skills and MS Office skills as well as be friendly and welcoming. An interest in writing is desirable and an interest in sustainability is a bonus. Duties and Responsibilities: • Assisting the Chairman with any tasks that need to be carried out • Organising both hard and soft copies of the organisation’s data • Taking charge of the office • Attending board meetings and other important meetings, taking notes and minutes when necessary • Ensuring all volunteers sign in and out of the log book • Monitoring the diary for events and bookings • Liaising with other Trustees as well as all other volunteers involved with running the centre • Answering telephone calls • Any other tasks which may arise • Updating the Business Plan, including a SWOT analysis Benefits: • Opportunity to utilise skills • Opportunity to network • Work alongside others with similar goals • Spread a sustainable message to the Local community • Enables individuals to share knowledge and earn good references for their CV • Tea, coffee and biscuits, bread cheese and soup always available for volunteers Ideally full time – but job share possible. Short term welcomed We are open from 10am – 4pm weekdays Qualification Requirements: Must have excellent MS Office skills/computer literacy To Apply Please contact Frances Alexander frances5walex@aol
Posted on: Thu, 05 Sep 2013 10:45:59 +0000
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