POST 22/76 : SECRETARY REF NO: S8/3/2013/334 Directorate: Forensic Audit And Investigation SALARY : R138 345 per annum (Level 6) CENTRE : Pretoria REQUIREMENTS : Formal qualification: * A National Senior Certificate or an equivalent or any other training course/qualification that will enable the person to perform the work satisfactorily. Job Related Work Experience: * Relevant experience in a secretarial environment. Job Related Knowledge: * Advanced computer literacy (MS Word, MS Excel, PowerPoint, GroupWise etc). Job Related Skills: * Good telephone etiquette. * Sound organisational skills. * Good people skills. * Ability to work under pressure as well as the willingness to work irregular hours. * Computer Literacy. * Language skills and ability to communicate well with people at different levels and from different backgrounds. * High level of reliability. * Basic written communication skills. * Ability to act with tact and discretion. * Good grooming and presentation. DUTIES : Provide a secretarial/receptionist support service to the Director and directorate. * Provide a clerical support service to the Director. * Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Director. * Attend to telephone calls, e-mails and faxes daily. *Arrange meetings, workshops and all other logistical arrangements when required. * Manage the diary of the Director daily. * Confirm appointments and remind the Director of engagements continually. * Prepare the Director’s in-basket in respect of in-coming communications, faxes, e-mails, telephone messages and photocopying daily. * Compile correspondence and other documentation on an on-going basis. * Type correspondence and other documentation daily. * Maintain the filing system according to the prescripts of the National Archives Act. * Maintain office expenditure record on an on-going basis. *Arrange travelling and accommodation for the Director and directorate when required. * Receive and welcome visitors daily. * Develop and maintain a database of important contact numbers NOTE : The Department further reserves the right to test Candidates by means of case studies as part of the interview process. Black Males are encouraged to apply. APPLICATIONS : Please forward your application, quoting the relevant reference number to: The Department of Rural Development and Land Reform, Private Bag X833, Pretoria, 0001 or have it delivered to 184 Jeff Masemola Street, (Formerly known as Jacob Mare) corner of Jeff Masemola and Paul Kruger streets, Pretoria, FOR ATTENTION : Human Resource Management CLOSING DATE : 14 June 2013
Posted on: Fri, 07 Jun 2013 11:51:28 +0000