Personal Assistent to Regional General Manager (5x posts) The Road Accident Fund requires the services of qualified individuals at its Regional Offices: Menlyn, Johannesburg, Durban, East London and Cape Town for the position of: PERSONAL ASSISTANT TO REGIONAL GENERAL MANAGER: T.A.S.K LEVEL 9 OPERATIONS DEPARTMENT Purpose of the Job: Reporting to Regional General Manager, the successful incumbent will be responsible for ensuring a consistent, compliant and effective system of risk management and strategy. Key Performance Areas * Typing or Dicta typing all letters, memoranda, minutes, reports (weekly and monthly and quarterly reports) and presentations as required, including on Excel Spreadsheet and Power Point (inclusive of Strategic Plan for the Region). * Answering, screening, transferring and making of telephone calls. * Assist by managing diary to ensure efficiency and effectiveness i.r.t time. * Maintain manual and electronic databases. * Compiling statistical reports and charts electronically. * Arranging, coordinating and providing support to meetings, including taking minutes professionally and attending to follow-up actions. * Assist in typing reports for the department. * Prepare travel itinerary and make travel arrangements * Assist in organizing functions for the Region, e.g. roadshows, sports functions, workshops, teambuilding, year end functions, Comrades marathon, etc. * Assist in block Settlement arrangement. * Ensure that updated organograms are updated and sent to HR and IT and to ensure that info is updated on claims and ESS systems. * Ensure that all managers have the necessary access to relevant systems when RGM is not here. * Update mandates for managers and seniors in the Region in line with the newly approved mandates. * General filing duties. * General office administration. * Support the RGM in various projects. * Organizing of Regional General Manager’s office. * Managing and tracking office budget and variance report. Qualifications & Experience * Grade 12 level of education essential. * Secretarial diploma or similar qualifications in Office Administration will be an added advantage. * Computer literacy in MS Office, Excell, PowerPoint etc. * Good understanding of all RAF systems and procedures. * At least 4 years experience as a typist/ secretary. Personal Attributes * Excellent planning and organizational skills. * Superb communication and negotiation skills. * Logical thinking, sound reasoning and good problem solving capability. * Accuracy. * Excellent administrative and leadership skills. Remuneration A total cost to company of minimum remuneration package applicable to this position is R210 344.00 per annum and will be negotiable commensurate with experience. Closing Date: 26 July 2013 APPLICATIONS CAN BE FORWARDED FOR ATTENTION OF THE RECRUITMENT OFFICER: Regional Office Contact Details Reference No. Johannesburg [email protected] 1007JHB Cape Town [email protected] 1007CT Durban [email protected] 1007DBN Menlyn [email protected] 1007PTA East London [email protected] 1007EL The Road Accident Fund subscribes to the principles of employment equity and preference will be given to people from previously disadvantage groups Prospective employees will be subjected to security vetting. NB: Applicants who have not received any correspondence from us in within six weeks from the closing date can consider themselves unsuccessful (PLEASE QUOTE THE Ref. No. ON YOUR APPLICATION)
Posted on: Thu, 18 Jul 2013 13:50:11 +0000
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