Procurement Manager-Baghdad Taqadum • Oversee subcontracts and procurement for GSP and administer the procurement of all goods and services in compliance with USAID and Chemonics regulations and procedures; • Lead the preparation of tenders and solicitations. • Ensure that final vendor selection is within established guidelines; • Oversee pricing negotiations and present to COP for final approval; • Make sure that the necessary negotiations documentation is done in accordance with policies of USAID and Chemonics. This will also include the reference checks as well as pricing validation of the vendor that is being selected. • Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services. • Prepare the FPSA and the FPSC contracts. • Ensure that specified deliverables are approved and invoices are paid on time, inclusive of all operational invoices • Reconcile creditor payments and sundry payments to invoices and supplier statements. • Process supplier payments, and include all the necessary documents to support the payment and ensure that the invoices are valid. Also ensure that in the process a proper payment procedure is established. • Prepare approval requests, track and file these approvals according to GSP policies and procedures. • Review accuracy of all expense and vendor claims and present for COP approval • Prepare approval requests for COP approval, track and file these approvals according to Iraq GSP’s compliance policy. • Ensure that the documentation for Procurement is being filed according to policy and procedure of Financial Sector Program. • Maintain inventory tracker (update quarterly) inclusive of sign-out sheets for all borrowed equipment. • On a quarterly basis conduct vendor reviews to ensure that the vendors are providing quality service in accordance with contracts and USAID and Chemonics regulations. • Implement controls and ensure that at least quarterly audits are being done to ensure compliance • Identified possible risks proactively and ensure that the necessary controls are in place as a preventative measurement. • Supervise the negotiation of or, directly negotiate local professional and subcontract agreements. • Monitor subcontractor performance, recommending contract modifications when necessary Skills • BA preferred or years of equivalent experience. • Skilled in USAID’s policies and procedures in regards to procurement and property management. • Minimum of 8 years relevant work experience, including experience with a USAID contractor or international NGO managing and implementing programs field programs is required. Minimum three years of supervisory experience • Excellent verbal and written communication skills in English in addition to Arabic close date: January, 25, 2015 Company Profile Governance Strengthening Project - Taqadum In support of the Iraqi government’s strong commitment to decentralization and as follow-on to previous programming, USAID designed the Governance Strengthening Project (GSP). GSP, more commonly known as Taqadum, the Arabic word for “moving forward”, is partnering with officials and staff in provincial councils and governors’ offices across Iraq to improve government service delivery to citizens by strengthening provincial and local government’s institutional capacity, and improving governmental oversight by empowering local elected officials. Taqadum is working side-by-side with Iraqi partners and stakeholders to provide technical assistance and training through an innovative approach in order to achieve sustainable institutional development. Provinces working in partnership with Taqadum provide matching funds, accept and implement reform, and include community groups in decision-making.
Posted on: Mon, 19 Jan 2015 08:27:17 +0000
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