Programme Assistant: Cordaid Zimbabwe Deadline: close of business 30 March 2014 Introduction The Ministry of Health and Child Care (MoHCC) and the World Bank appointed Cordaid Zimbabwe, to manage the Results Based Financing (RBF) program, in close partnership with the MoHCC and the World Bank. Cordaid is currently implementing the RBF Voucher Management Program in close collaboration with the MOHCC and is required to recruit a suitably qualified Programme Assistant. Purpose of the position The Programme Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that the organizations services are provided in an efficient and effective manner. Key Responsibilities and Accountabilities Voucher Management Assist in the counter verification of the list of eligible households; Facilitate and administer the printing of the vouchers in a plastic ID coded card and the final distribution to the mothers; Counter-verify all ID numbers and keep an account of the COE and vouchers; Assist in the verification of vouchers, submitted claims and check invoices for making payments to the service providers incl. collecting ambulance slips/claims Admin; Maintain a record of claims, errors recorded and issues under investigation in track able format/dockets and update the CA on any outstanding or pending issues and claims; Follow up on the timely submission of claims and other programmatic reports incl. payment processing Document Management Scrutinize submitted programme document in ensure compliance with the programme standards and audit requirements; Coordinate and be the central point of the organizing the shared documents domain, the Programme; Assistant will be responsible of all the digital filing, updating, labelling and archiving in the share documents folder on the server; Follow-up, coordinate and ensure that the hard copy - RBF Programme Files (for NPA and LPU Level) and the Voucher Management Files are up-to-dated and meet the Standard Cordaid Filing and Archiving system and procedures. Payment Update and maintain an accurate record of the CBOs and HFs for the 8 Provinces, contact list and the payment points; Facilitate the CBO payments as per the agreed payment method and due times; Attend to CBO queries and complaints in regard to payments and follow-up on the written confirmation of receipt of payment; Any other duties as and when required and may be assigned by the line manager. Qualifications and Skills Minimum requirement - Diploma in administration and/or Secretarial At least 2 years of progressively responsible secretarial and administrative experience. At least 2 years proven experience in auditing of documents and clerical work. Proficiency in the use of computers and office software packages (MS Word, Excel, etc.). Fluency in English and one local language, both oral and written. Ability to work with minimal supervision. Detailed and oriented with good multi-tasking abilities Exhibit a positive attitude and personality. Good communication and organizational skills Ability to work in a multidisciplinary and multicultural environment Demonstrate teamwork with other staff members, project partners and stakeholders Contract duration: 8 Months contract (probation period three months) with the intention to extend for a longer period subject to performance and subject to availability of funding. Application Applications including a motivation letter and extensive CV in English, including the contact details of at least three professional references, should be forwarded to: [email protected] Mention the vacancy reference number in subject line: - (e.g. Programme Assistant - reference is PA001 - VM) A written test will constitute part of the interview process. Only short listed candidates will be contacted.
Posted on: Fri, 14 Mar 2014 12:50:00 +0000
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