RECEPTIONIST REF NO: 024/2013 SALARY : R138 345 per annum CENTRE : Pretoria REQUIREMENTS : Senior Certificate (Grade 12) and/or office management skills. Basic organizational skills. Communication and interpersonal skills. A Diploma or an equivalent tertiary qualification in the relevant field of office will serve as added advantage. Incumbent must be a literal thinker with excellent analytical skills, numerical and report writing skills. Excellence demonstration of end-user computer skills, MS Word, Excel, Access and Power point. DUTIES : Provide office support services in order to ensure efficiency and effectiveness within the Department. Receive, direct and relay telephone messages and fax messages. Direct the First Nations Members and the general public to the appropriate staff member. Pick up and deliver the mail. Open and date stamp all general correspondence. Maintain the general filing system and file all correspondence. Assist in the planning and preparation of meetings, maintain an adequate inventory of office supplies. Respond to public inquiries, Provide word-processing and secretarial support. Perform clerical duties in order to maintain department administration. Develop and maintain a current and accurate filing system. Monitor the use of supplies and equipment, Coordinate the repair and maintenance of office equipment. Performs receptionist functions. Answer all incoming calls and handle caller’s inquiries whenever possible. Re-direct calls as appropriate and take adequate messages when required. Greet, assist and/or direct visitors and the general public. Support the Executive Director and other staff. Assist the Executive Director and other staff as requested. Provide administrative services for the Executive Director. Perform other related duties as required. ENQUIRIES : Mr T.K. Kungwane 012 671 2405 ADMIN CLERK: OFFICE OF DIRECTOR-GENERAL REF NO: 022/2013 SALARY : R115 212 per annum CENTRE : Pretoria Office of the Director-General REQUIREMENTS : An appropriate Diploma in Office/Public Administration or equivalent qualification. Candidates with Senior Certificate and an appropriate Office Management course will also be considered. At least one year of relevant experience. DUTIES : Provide logistical support, serve as a Chief User Clerk and coordinate the procurement of Office supplies and computer consumables. Check invoices for correctness and certify them for payment. Make bookings for venues, accommodation for sessions/workshops and travel arrangement. Process travel and overtime claims. Collects and distributes salary advices for staff. Records Management, receive and register correspondence. Type documents, track responses and make follow-ups. Make copies and allocate correspondences to relevant officials and other components and keep originals. Take minutes and make follow up on decisions taken during meetings. Maintain the confidentiality of documents. ENQUIRIES : Mr T.K. Kungwane 012 671 2405 SUPERVISOR FOR CLEANERS REF NO: 023/2013 SALARY : R115 212 per annum CENTRE : Pretoria REQUIREMENTS : Senior Certificate (Grade 12) and/or office management skills. Basic organizational skills. Communication and interpersonal skills. A Diploma or an equivalent tertiary qualification in the relevant field of office will serve as added advantage. Incumbent must be a literal thinker with excellent analytical skills, Acts with honesty and integrity, Multi-lingual, advantageous, reliable, dependable, excellent customer services skills. Takes pride in personal appearance and hygiene. DUTIES : To have the overall responsibility for the practical organisation of the day to day cleaning operation. In consultation with the Business Manager, to identify the number of cleaning staff required to maintain a clean teaching environment within the set annual budget. To liaise with the Premises Assistant to ensure that advertisements are placed & interviews organised to maintain staffing levels. To monitor stocks of cleaning equipment and materials in order that orders can be placed on a timely basis. To organise appropriate training for all cleaning staff. Role Tasks: To maintain a flexible daily cleaning schedule of all internal areas of the department. Ensure that identified key areas of the department receive priority in the schedule. Consult with the service provider with regard to the departmental cleaning requirements. Check on a daily basis that all areas of the department are cleaned to a satisfactory standard and daily cleaning logs are completed for each work section. Undertake any additional cleaning duties as directed, by the Procurement. Maintain cleaning staff attendance logs and timesheets for submission to the Procurement Officer. To be responsible for the day to day personnel management of the cleaning staff, and consulting with the Service Provider on any necessary formal procedures. Produce on a weekly basis, official order forms for equipment, uniform and materials for signature by the Service Provider. Investigate and maintain a working knowledge of developments in cleaning equipment and materials and to identify means by which the cleaning operation might be developed. Develop and carry out induction procedures with all new staff. Identify formal and informal training needs for all cleaning staff. To ensure that all Health & Safety procedures are followed. ENQUIRIES : Mr T.K. Kungwane 012 671 2405
Posted on: Tue, 23 Jul 2013 10:15:04 +0000
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