Rotaract Statement of Policy [5] ]5) shall be undertaken only after the district Rotaract representatives have jointly secured in advance the authorization of the general secretary, acting on behalf of the Board, to undertake the project; 6) shall involve the participation by Rotaract clubs and/or individual Rotaractors on a voluntary basis, clearly presented as such; the cost of participation by a club or individual Rotaractor, if any, should be kept to a minimum, and not be implicitly or directly made an obligation in the form of a per capita tax, or assessment or otherwise; b) Rotaract Multidistrict Information Organizations. Districts may develop a multidistrict organization for the purpose of disseminating information and facilitating communication between Rotaract clubs in the districts concerned, provided that 1) there is no objection by the governors of each of the districts concerned; 2) authorization is secured from the general secretary, acting on behalf of the RI Board of Directors, to develop and maintain such an organization; 3) the organization complies with RI policy or is subject to termination of its status by the general secretary on behalf of the RI Board of Directors; 4) each member district is represented by its district Rotaract representative. Each district Rotaract representative may appoint a proxy from his/her district organization, as needed, to carry out the activities of the multidistrict organization; 5) funds needed to implement the organization’s activities (i.e. production and distribution of regional club directories and newsletters, dissemination of Rotaract program information, general correspondence) shall be obtained on a voluntary basis only; 6) the organization has no decision making or legislative powers, except for decisions concerning the activities of the organization, for which each member district (as represented by its district Rotaract representative) shall have one vote. c) Multidistrict Rotaract Meetings 1) Meetings of Rotaract club members from more than one district, particularly from districts in more than one country, are to be held under the guidance of the host governor and the district Rotaract committee, and in conjunction with the host district Rotaract representative. Such meetings are subject to the advance approval of the governors of the districts involved. Invitations to governors to hold multidistrict Rotaract meetings must be accompanied by: a) information including the date, location, purpose, facilities, program and participants of the proposed meeting; b) a copy of the anticipated meeting budget with assurance that the sponsors are in a position to and will assume complete responsibility for contractual and financial obligations inherent in the meeting; c) assurance that the planning and implementation of the proposed meeting will be carried out under the direct supervision of Rotaractors and Rotarians; 2) The host club or district must maintain liability insurance for multidistrict Rotaract meetings with coverage and limits appropriate for the geographic location. Evidence of such coverage must be provided to RI or the governor of any participating district upon request. 3) The district Rotaract representative shall inform the RI director(s) for the zone(s).
Posted on: Thu, 11 Sep 2014 08:22:44 +0000
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