SAN BERNARDINO SUPERIOR COURT invites applications for the position of: JUDICIAL ASSISTANT I An Equal Opportunity Employer SALARY: $18.36 - $23.45 Hourly $1,468.80 - $1,876.00 Biweekly $3,182.40 - $4,064.67 Monthly $38,188.80 - $48,776.00 Annually OPENING DATE: 09/29/14 CLOSING DATE: 10/20/14 04:30 PM DESCRIPTION: Under general supervision, performs clerical work as the clerk in attendance in a courtroom and in the processing of a variety of legal documents; and performs related duties as required. Distinguishing Characteristics Incumbents in the class of Judicial Assistant I serve under training conditions while gaining the necessary knowledge and abilities to advance to the fully qualified working level. Incumbents in the class of Judicial Assistant I are eligible for promotion to Judicial Assistant II upon completion of a training program that demonstrates their ability to meet the knowledge, skills, abilities and other prerequisites of the class, and receipt of a satisfactory work progress report. Employees must qualify for promotion to Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation. ESSENTIAL FUNCTIONS: Prepares, examines, and maintains a variety of court-related calendars, reviews files to post information on court calendar; reviews files for necessary documents; maintain records for statistics/backlog. Attends trials, courtroom hearings, and conferences; documents court actions and procedures by handwritten minute order or a computer “point of event” data entry system; prepares brief summaries including but not limited to court attendance, court findings, court orders and continuances. Reviews and receives legal documents for completeness, conformity, jurisdiction and validity with code and court procedures; accepts documents or rejects if requirements are not met; receives and prepares legal documents/orders to support court orders; completes and distributes a number of computer-generated orders and documents. Maintains records of jury selection process and attendance; administers oath to jury, witnesses, interpreters and bailiffs; reads verdicts, and polls jury; calculates and collects jury fees and court reporter fees. Advises attorneys, general public, local and state agencies regarding status of cases and explains legal processing procedures; researches and reviews new legislation and changes in case law; acts as liaison between attorneys, other court related agencies and the judicial officer. Coordinates courtroom activity and needs with document processing unit, jury services and other court units as well as legal counsel, law enforcement representatives and others involved with court operations and execution of orders; manages the courtroom making sure that it is run efficiently and effectively; assures the correctness of the court orders and procedures. Takes custody of, marks, and keeps written records of all physical exhibits presented to the court as evidence. Assists in training other Judicial Assistants. Assists in document processing units when services are not required in the courtroom. Provides vacation and temporary relief as required. Performs related duties as assigned. MINIMUM QUALIFICATIONS: Three (3) years of increasingly responsible clerical experience in a court or legal office preparing or processing legal documents for court filing and processing or any combination of training and experience that could provide the desired knowledge and abilities. One (1) year of business training in an approved school or training program can substitute for a maximum of six (6) months of experience. Knowledge of Modern office practices and procedures including filing, operation of standard office equipment, personal computers and business correspondence; English usage, grammar, spelling, vocabulary and punctuation; basic record keeping systems. Ability to Record minutes of Court proceedings; write legibly and speak understandably; listen carefully to note pertinent information for court records; administer oaths and affirmations; understand, explain, and apply specific statutes, codes, laws, regulations and procedures; establish and maintain working relationships with the public, attorneys, staff, and others; locate, identify and correct technical inaccuracies; tolerate frequent interruptions; handle multiple tasks simultaneously; communicate orally and in writing; deal with a variety of persons tactfully and courteously; perform legal research in a timely manner; work independently; enter data into a computer; type accurately at a speed sufficient to perform the duties of the position. Selection Process: This recruitment will consist of a written examination. The examination will cover the following areas: Following Verbal Instructions, Spelling, Legal Procedures and Terminology, Public Relations and Interpersonal Skills. If you meet the requirements of the position, you will be contacted via email regarding the examination date, time and location. The examination dates are tentatively scheduled during the first two weeks of November. PHYSICAL CHARACTERISTICS: Strength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Hearing to communicate with the public and court staff. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 25 lbs. such as files, stacks of papers, reference and other materials. Moving from place to place within an office; some reaching for items above and below desk level. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at [email protected]. Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. APPLICATIONS MAY BE FILED ONLINE AT: sb-court.org OUR OFFICE IS LOCATED AT: 247 W. Third St., First Floor San Bernardino, CA 92415-0312 909-521-3700 [email protected] An Equal Opportunity Employer Job #14-021 JUDICIAL ASSISTANT I SH JUDICIAL ASSISTANT I Supplemental Questionnaire * 1. Do you have three (3) years of legal secretarial or court clerical experience preparing or processing legal documents for court filing and processing or any combination of training and/or experience that could likely provide the desired knowledge and abilities? One year of business training in an approved school or training program can substitute for a maximum of six months of experience. YesYes NoNo * 2. If you are using education to substitute experience, upload, fax, mail or bring in person a copy of your certification of completion, official college transcripts and/or degree. Provide verification prior to the close of the position to receive consideration. Mark the appropriate choice below. Checkbox I uploaded a copy of my certification of completion, official college transcripts and/or degree to my application. Checkbox I faxed a copy of my certification of completion, official college transcripts and/or degree to (909) 521-3644 ATTN: Recruiter. Checkbox I mailed/brought in a copy of my certification of completion, official college transcripts and/or degree to 247 W. Third Street, 1st Floor, San Bernardino, CA 92415-0312. Checkbox I am not using education to substitute experience. * Required Question
Posted on: Sat, 04 Oct 2014 02:58:52 +0000
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