SECRETARY (Reference: S8/3/2014/589) SALARY : R148 584 per annum (Level 6) CENTRE : DIRECTORATE: STRETEGIC INSTITUTIONAL PARTNERSHIP (PRETORIA) REQUIREMENTS : *Grade 12 Certificate/ Secretarial certificate or any other training/ qualification that will enable the person to perform the work satisfactorily. *Relevant experience in a secretarial environment. *Office administration. *Knowledge and understanding of legislative framework governing the public service. *Ability to capture data and operate computer. *Good telephone etiquette. *Typing skills. *Organisational skills. *Computer literacy. *Language skills. *Communication skills (written and verbal). *People skills. *Ability to work under pressure as well as the willingness to work irregular hours. DUTIES : *Provide a secretarial/receptionist support service to the Director. *Attend to the telephone calls, emails and faxes daily. *Manage the diary of the Director daily. *Confirm appointments and remind the Director of engagements continually. *Type correspondence and other documentation daily. *Prepare the Director’s in basket in respect of incoming communication, faxes, emails, telephone messages and photocopying daily. *Operate office equipment like fax machine and photocopiers. *Arrange meeting, workshops for the Director and all other logistical arrangements when required. *Processes the travel and subsistence claims for the unit. *Arrange traveling and accommodation for the Director and Directorate when required. *Process all invoices that emanate from activities of the work of the manager. *Record basic minutes of the meetings of the Director where required. *Drafts routine correspondence and reports. *Do filling of documents for the Director and unit where required. *Administer records and distributes all incoming and outgoing documents. *Handles the procurement of standard items like stationary, refreshments etc. *Collect all relevant documents to enable the Director to prepare for meetings. *Receive and welcome visitors daily. *Remain up to date with regards to prescripts/ policies and procedures applicable to her/ his work environment to ensure efficient and effective support to the Director, studies the relevant public service and department prescripts/ policies and other documents to ensure the application thereof is understood properly. *Remain abreast with the procedures and processes that apply in the office of the Director. NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White Females and people with disabilities are encouraged to apply are encouraged to apply. Shortlisted candidate maybe required to write a competency test. CLOSING DATE : 26 September 2014 at 16:00 IMPORTANT : Please forward your application, quoting the relevant reference number to: The Department of Rural Development and Land Reform, Private Bag X833, Pretoria, 0001 or hand it delivered to 184 Jeff Masemola Street, (Formerly known as Jacob Mare) corner of Jeff Masemola and Paul Kruger streets, Pretoria, for the attention of: Human Resource Management
Posted on: Mon, 15 Sep 2014 15:44:09 +0000
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