Senior Administrative Assistant Posted by: UCB - Union Chimique Belge Posted date: 06/08/14 Location: Brussels Key Accountabilities: The successful candidate for this role will report to the Senior Director, Romosozumab Global Marketing and support the Brussels based Romosozumab Leadership Team Members. Tasks for the role will include: Calendar management, meeting scheduling, organization of events/meetings (e.g. teambuilding, Ad Boards, Governance meetings etc); Meeting material preparation as needed (agenda, meeting minutes, action items); Support with creation of PowerPoint presentations and reports; Support with the creation of Excel Pivot tables, dynamic graphs, functions (eg. VLookup); Following-up Vendors, Purchase Orders and invoices; Coordination of business travel arrangements/itineraries; Expense reports, office supplies/orders; Providing support for team communications (collaboration site management, intranet site management, newsletter support, surveys...); In regular contact with Senior Committee members and their respective Assistants (internally and with our business partner(s)) At a later stage, you will contribute to team projects (knowledge management project and Operations projects and activities) Additionally, candidates should be able to demonstrate the following skills and competencies: Dedication to providing work of an excellent quality, focusing on attention to detail and task completion; Excellent planning and organizational skills to ensure effective and timely output in an independent way and with final responsibility; Excellent communication skills and effective working relationship with Executive/Senior Assistants (internally and with our business partner(s)); Able to adapt their discourse according to their audience and be tactful where needed; Deal appropriately with confidential and sensitive matters; Ability to handle a number or diverse projects at any one time is essential; Motivated, reliable and have a positive attitude; Willing to learn, open and adaptable. Ability to support multiple individuals with varying styles; Should be open to feedback and proactively seek it; Proactivity to recognize potential issues and resolve them before they transform into problems; Fully motivated to be a part of a team and contribute towards it. Qualifications Profile: Minimum 3 -5 years’ experience as a Personal or Team Assistant; Adept at multi-tasking; Excellent MS Office and PowerPoint skills; Experience with SAP would be highly valued (especially PO creation); Experience with SharePoint is an asset; Excellent interpersonal skills; Strong resistance to stress; Languages: English (business fluency written and spoken), French and/or Dutch. English as native or principal language is an asset. jobs-brussels/job/senior-administrative-assistant/12647
Posted on: Wed, 06 Aug 2014 18:08:53 +0000
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