URGENT HIRING: EVENT STAFF ADMINISTRATOR REQUIRED IN DUBAI We are currently looking to engage an experienced Office Administrator for our sister company, Showforce Events and Management, who will focus on supporting the Events Department in Dubai. Role: To oversee the day to day admin for the Operations team and to support when required. Reports to: Events Staff Coordinator Key Responsibilities • Obtain relevant documentation from all new candidates and ensure the documents are up to date • Register new candidates on CRM and upload all required documents and chase missing documents as required • Ensure regular checks are carried out on all staff ensuring all candidates have the correct and up to date documentation • Create a backup/emergency contact list for each project in case of staff cancellations • Update Client records on CRM ensuring current information at all times • Preparation of quotations • Complete Daily and Weekly reports • Promote Showforce using social networking and media such as Facebook, LinkedIn etc, and any other avenue available, to source new candidates and to ensure an adequate pipeline to deliver projects • Obtain feedback after each event and record for future reference • Handle complaints in line with company procedures to ensure continued good relationships with all clients • Oversee accreditation for events as required • Prepare portfolios for clients • Need to obtain LPO for each job • Be the initial point of contact for all Event staff queries • To coordinate with the finance team if queries refer to payment • After a job reconciliation of time sheets need be approved and matched against CRM • All jobs on CRM need to have staff allocated no later than 2 days after the job is completed Key skills: • Highly organised and able to multi-task • Adapts quickly to changes • Self-motivated and outgoing • Computer literate • Good knowledge of MS Office including Word and Excel • Good communication skills • Good team player • Able to identify problems in operations process and resolve them in quickly and timely manner • Able to work under pressure and motivate a team to deliver even in difficult circumstances Candidates can expect a salary of AED 5,000 with the usual company benefits. To apply, please send your detailed CV to recruitment@spendlovesearch.
Posted on: Thu, 11 Dec 2014 13:04:19 +0000
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